What are the responsibilities and job description for the HEALTH RECORD TECHNICIAN I position at Department of State Hospitals?
Job Description and Duties
The Department of State Hospitals (DSH)- Metropolitan, Health Information Management Department (HIMD), has a permanent, full time, vacancy for a Health Records Technician I (HRT I). Under the direction of the Staff Services Manager or designee, the HRT I performs a variety of general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values. The Health Records Technician I is expected to consistently exercise a high degree of self-initiative and independence when performing assigned tasks. Responsibilities include but are not limited to:
Abstract, process, file, collate, and audit data from health records. Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system. Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.
Locate, retrieve, and file health records and documentation in all record storage areas. Maintain and purge files/documents in all archive areas. Process health records for admission, transfer or discharge.
Maintain assigned filing areas in correct filing order for easy retrieval and access of health records. Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.
Exam Bulletin: Health Record Technician I Exam_4MH88.pdf (ca.gov)
You will find additional information about the job in the Duty Statement.
Working Conditions
Telework: In Office- The potential for and extent of telework opportunities are at the discretion of the hiring manager for the specific department with which the individual is working. Further inquiries may be directed to the hiring manager during the onsite interview.
Department Information
Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
Department Website: https://www.dsh.ca.gov
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- The position(s) require(s) Medical Clearance prior to being hired.
Employees applying for this position who wish to be considered on a transfer basis must meet the minimum qualifications and all transfer rules. You may also be required to provide additional documents, such as copies of your college transcripts during the screening process when applicable. Please provide proof of the highest paying class you were permanently appointed to from an eligible list.
All Examination and/or Employment Application forms must include: “to” and “from” dates (month/day/year); time base; and civil service class titles. Examination and/or Employment Application forms received without this information will be rejected. Resumes will not be accepted in lieu of a completed Examination and/or Employment Application (STD. 678) form.
EMAILED OR FAXED APPLICATIONS WILL NOT BE ACCEPTED
Applicants are responsible for obtaining proof of mailing or submission of their applications to MSH-Human Resources Department, Selection Services Unit. Confirmation/receipt of USPS mailed submittals can only be provided for by Certified Mail.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/2/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - See 'Minimum Qualifications' section below.
Benefits
Working for the State offers great opportunities, generous benefits, and career development. Benefits information may be obtained by going to California-State-Civil-Service-Employee-Benefits-Summary.aspx
In addition, you can look forward to:
- Free parking
- Convenient to public transportation
- Located near multiple eateries and major freeway access
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Selection Services Unit
(562) 474-2595
MSH.Recruitment@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Coordinator
(562) 521-1301
Lori.Lawrenz@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Minimum Qualifications- Additional Information
Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:
- National Association of Credential Evaluation Services or
- Association of International Credential Evaluators, Inc.
Training and Development Assignment-Additional Information
T&D assignments cannot exceed 24 months. However, successful T&D candidates may transition to a permanent appointment, if eligible at the end of the T&D assignment. Applicants interested in applying for a T&D Assignment must have permanent status in their present classification.
To ensure that your application will be considered for a T&D assignment in this recruitment, you must complete the STD 678 employment application in its entirety and include “Training & Development” in the “Examination(s) or Job Title(s), For Which You Are Applying” section of the application. Failure to indicate required information on the STD. 678 or submit all items by the Final Filing Date may result in elimination from the recruitment process.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
