What are the responsibilities and job description for the HEALTH RECORD TECHNICIAN I position at Department of State Hospitals?
- On-Unit Health Record Technician Coordinator & Chart Runner: (1) the ability to physically travel to/from and perform duties on all treatment units in the secured area of the hospital; (2) Perform on-unit documentation review, chart maintenance, thinning, and/or filing; (3) Regularly walk long distances; (4) Routinely carry/transport medical record binders (estimated 10-15 lbs). Conduct accurate, structured, concurrent, quantitative audits within the secured area of the facility.
- Abstracting/Coding: Assign ICD-10 codes in accordance with ICD-10-CM guidelines. Abstract data from a variety of sources.
- Patient Access to Medical Record Appointments: When assigned, attend and participate in appointments for Patient Access to Medical Record. Assist the HIMD Coordinator with release of information. Reply to correspondence related to requests from Social Security Administration and Department of State Hospitals-Sacramento.
- Discharge/Court Leave Record Processing: Analyze medical records for deficiencies when a patient is discharged or goes to court. Communicate incomplete record findings to responsible staff and take steps to have the record completed.
- Other duties as assigned.
In order to be considered for this job vacancy, you must satisfy one of the following requirements:
1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at Health Record Technician I Exam Bulletin, OR
2. BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.
- Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts (which include the date your degree was conferred, if applicable).
MINIMUM QUALIFICATIONS:
Education: Equivalent to completion of the twelfth grade. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) AND Either I: One year of California state service clerical experience which includes training and supervised work experience in the procurement and processing of health data OR II: Two years of clerical experience in the medical or health records section of the health facility. (Successful completion of an academic curriculum in medical records science in an accredited school may be substituted for the required general experience on a year-for-year basis.)
- If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position may require you to work within the Secured Treatment Area (STA).
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- HEALTH RECORD TECHNICIAN I
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.
Department Website: http://www.dsh.ca.gov/Atascadero
Special Requirements
If using an academic curriculum in medical records science to meet the minimum qualifications, you must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/4/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - You MUST submit a copy of your high school diploma OR high school transcripts which include graduation date OR evidence of passing the California High School Proficiency test OR possession of a GED OR foreign high school diploma (must be translated and verified by an independent company) OR unofficial college transcripts showing completion of at least 12 units of college credits with your STD 678 State Application.
- Other - If using an academic curriculum in medical records science to meet the minimum qualifications, you must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.
Benefits
- Medical Benefits, including health, dental, and vision insurance
- Paid Holidays and leave
- Defined benefit retirement program
- Savings Plus Program (401(k), 457)
- Commute Program
- Employee Wellness Program
- Employee Assistance Program
Additional benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.dsh.ca.gov/Atascadero
Hiring Unit Contact:
DSH-Atascadero Employment Office
(805) 468-3384
ASHEmployment@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Pearl Melena
(805) 468-2007
Pearl.Melena@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Requirements
If using an academic curriculum in medical records science to meet the minimum qualifications, you must provide a copy of your unofficial transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.
- Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.
- Applications will be screened and only the most competitive will be offered an interview.
- Any limited-term appointments may transition in to a permanent appointment.
Additional Information
Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
