Benefits Assistant

Title: Benefits Assistant DSP03706

State Role Title: Admin and Office Spec III

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 3

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:
The Virginia State Police (VSP) is seeking to hire a Benefits Assistant in our Human Resources Division at our Administrative Headquarters in North Chesterfield, Virginia. The successful candidate will create electronic files for Workers’ Compensation (WC) claims; serve as the primary data entry staff member responsible for keying data into the Cardinal Human Capital Management (HCM) system for new enrollments and qualifying mid-year events (QMEs); respond to questions about forms, documentation, and timelines; provide support for employees during open enrollment; administer the Parental Leave Program for those employees not transitioning from short-term disability; discuss eligibility and requirements with employees and supervisors; determine eligibility and sends eligibility notices; process awards and coordinates with vendors; maintain tracking spreadsheet for awards ordered and received; open and process mail for the Benefits Team; send separation packets to classified Agency employees (non-retirees) who terminate State employment; complete required forms and memos for retirees’ firearms transactions; and provide backup and assistance for other members of Benefits Team

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

• Strong organizational skills and attention to detail; and proficient in using Microsoft Office Suite (Word, Excel).
• Ability to handle sensitive information with confidentiality and discretion; to provide strong customer service orientation; to communicate effectively in oral and written form; time management; to conduct research and solve problems; to manage competing priorities; to communicate in English and work effectively with employees at all levels of the organization and outside stakeholders; to analyze complex issues and make recommendations; to interpret and apply policies and procedures; to explain benefits programs to employees and others; and to work independently and as a member of a team.
• Valid motor vehicle operator's license required.
• Must be able to travel periodically throughout Virginia.
• High School Diploma or GED equivalent.

Additional Considerations

• Experience in benefits administration preferred.
• Knowledge of employee benefits administration and programs and applicable state and/or federal regulations, policies, and/or procedures preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on January 24, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.