FOIA Program Supervisor

Title: FOIA Program Supervisor DSP01269

State Role Title: Program Administration Specialist II

Hiring Range: Negotiable and commensurate with experience.

Pay Band: 5

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Freedom of Information Act (FOIA) Program Supervisor in our Legal Office at State Police Headquarters in North Chesterfield, Virginia. The successful candidate will manage the Department’s records management system and serve as the Department’s primary contact with various Agency members and governmental agencies (records include FOIA, Virginia Freedom of Information Act (VFOIA), Discovery, Subpoena Duces Tecum, and government requests); oversee the preparation of correspondence to requestors, the review and process of responses to FOIAs, VFOIAs, subpoenas, and other legal filings through supervision of staff; ensure staff provide information within the scope of the request, that that they have properly evaluated the data for disclosure, and that documents are redacted within FOIA protocols; calculate fees and send out invoices; and prepare routine research summaries.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!
VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

• Considerable knowledge of research, analysis, planning, performance measurement, and evaluation methodologies for compliance with statutory requirements guiding reviewing and responding to FOIAs, subpoenas, and other legal filings.
• Working knowledge of supervisory principles and practices.
• Skill in managing diverse staff; and in operating computers and using Microsoft Office applications.
• Demonstrated ability to analyze and organize complex requests and issues; to prepare documents, spreadsheets and reports; to conduct quantitative and qualitative analysis that includes analyzing staff metrics; to supervise and coordinate work among team members and develop and train staff; to organize program activities and develop best practices for the operation of automated records databases to support the strategic direction of the FOIA Unit; to create and manage long-term team goals; to assess program strengths and identify areas for improvement and implement and manage changes and interventions; and to communicate effectively, orally and in writing, in English with representatives of the general public, law enforcement, and the legal community.
• Knowledge of FOIA and Virginia FOIA requirements, records retention requirements and schedules, and carrying out detailed and complex assignments and operations.
• High School Diploma or GED equivalent.
  

Additional Considerations

• Preferred but not required: Experience in supervising remote workers and knowledge of legal practices and procedures.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on January 26, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.