What are the responsibilities and job description for the Administrative Assistant position at Department of Taxation?
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Title: Administrative Assistant
State Role Title: Admin and Office Spec III
Hiring Range: Commensurate with experience
Pay Band: 3
Agency: Department of Taxation
Location: Westmoreland
Agency Website: https://www.tax.virginia.gov/work-with-us
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Taxation is seeking an administrative assistant to support the General Services section and the agency’s Westmoreland location. This individual will perform a variety of administrative activities in support of several agency-wide programs, projects, and initiatives.
What you can expect as an Administrative Assistant:
Various forms or written and verbal communication such as answering telephone calls, route incoming calls, producing and proofreading memoranda, letters and other documentation with the use of Microsoft Office products. Other aspects of the role involve records management, making travel arrangements, and assisting with new employee orientation.
You will also...
Utilize and monitor the Agency’s Pro-Watch Security System an administer the issuance of access and ID cards while also maintaining an appropriate inventory of security system supplies.
Administer the agencies parking program to include tracking, logging and issuance of parking passes.
Liaison between TAX and DGS relating to Westmoreland Building parking.
Perform administrative duties and assists Mail Services in the receiving and scanning of Express Mail.
Perform the Agency Transportation Officer duties.
This position will be required to report to the Richmond, VA
Anticipated salary is commensurate with experience up to $50,000
At Virginia Tax…
We are dedicated, resourceful individuals who strive to exceed our customers’ expectations. Not only do we serve the public, we are the public. We are a part of a community that cares about and celebrates each other, who promote opportunities for growth within a stable environment, and support a healthy work-life balance.
What we do matters. So do you.
As a member of the Virginia Tax team, you can expect additional benefits such as:
- Job stability and quality of life! Enjoy your work/life balance with flexible schedule options.
- 12 Paid State holidays on top of vacation, sick, volunteer, and personal leave!
- Comprehensive and affordable health benefits.
- Got student loans? You may be eligible for the Public Service Loan Forgiveness program.
- Participation in the Virginia Retirement System, VA 457 Deferred Comp, and more.
Minimum Qualifications
Administrative experience with office practices and procedures as well as proficiency in the operation of various office equipment, including MS Office Suite – Word, Excel, Outlook and PowerPoint
Strong organizational and communications skills and ability to compile, organize, prepare and maintain an assortment of records and reports
Ability to support and manage multiple tasks, projects and deadlines simultaneously
Ability and/or working experience with access and ID badging and utilizing security software to issue ID access badges and photo IDs
Ability to work independently with minimal supervision
Additional Considerations
Experience with managing parking access
Experience with fleet management
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
All Virginia Tax employees must be current with filing their tax returns ensuring they were filed in compliance with established laws, rules and regulations.
Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history, tax compliance, and DMV driving record (if applicable) checks.
The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours.
Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, genetics, age, veteran status, political affiliation, or disability.
Reasonable accommodations are available to applicants with disabilities, if requested, during the application and/or interview process. If accommodations are needed, please contact Human Resources at (804) 786-3610.
Virginia Tax participates in E-verify.
Consideration for an interview is based solely on the information within the application and/or resume’.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Virginia Tax Talent Acquisition Team
Phone: 804-786-3608
Email: hroffice@tax.virginia.gov
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $50,000
