What are the responsibilities and job description for the Accounts Program Coordinator position at Department of Transportation?
Initial Posting Date:
02/06/2025
Application Deadline:
02/20/2025
Agency:
Department of Transportation
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Accounts Program Coordinator
Job Description:
Office Specialist 2 – Accounts Program Coordinator
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division
Program Services Section – Budget & Legal Support
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division
Program Services Section – Budget & Legal Support
Salem
The role:
Join our team as an accounts program coordinator, where you will work as part of a small team to process invoice transactions and pay vendors for Oregon DMV. You will help ensure that we make payments to vendors on time and accurately, while maintaining accounting for the spending of funds internally. If you enjoy being organized, following processes and have a high attention to detail, this may be the job for you! Apply today!
We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through
our values, commitments, strategies and actions
.
Before applying, visit our
applicant information website
to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
- Enter invoice payment for DMV operation expenses in our accounting system.
- Monitor mail and email inboxes and independently process DMV invoices as received.
- Prepare invoices for payment processing by coding to appropriate expenditure accounts.
- Review and verify existing contracts and ensure they are current and useable.
- Research and respond to vendor inquires regarding payments and outstanding invoices.
- Work in a standard office environment.
- To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
What’s in it for you:
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.Learn moreabout working at the Oregon Department of Transportation and thebenefitswe offer.
- Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
- The salary range listed is the non-PERSmonthly salary range. If you are already a participating PERS member or once you become PERS eligible,the salary range will increaseby 6.95%.
- Public Service Loan Forgivenessopportunity!
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Minimum qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with
ODOT values
to help us decide who will move forward.- Experience receiving and processing invoices for payment.
- Experience entering data accurately into corresponding fields within software programs.
- Experience monitoring email inboxes and processing requests.
- Experience researching and responding to vendor inquires around payments and outstanding invoices.
How to apply:
- Complete the following required steps:
- Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
- Complete questionnaire. Answer the checkbox-style questions before submitting your application.
- After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
- If you are a veteran, you may receive preference. Thetask to upload your documentswill be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
- For questions, call 971-345-1967 or emailODOTRecruitmentJS@odot.oregon.gov.
Additional information:
- We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
- We may use this recruitment to fill multiple or future vacancies.
- We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
- You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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Accounts Payable, Billing, Invoice Reconciliation, Payment Processing,
