What are the responsibilities and job description for the CALTRANS MAINTENANCE AREA SUPERINTENDENT position at Department of Transportation?
Under the direction of a CT Maintenance Manager I, serving as the Maintenance Support Branch Chief, acts as the Integrated Maintenance Management System - IMMS Coordinator. Provides leadership and actively promotes IMMS within the District 8. Travels throughout District 8 providing continuous guidance & support to field personnel. Incumbent is IMMS Liaison between HQ and the District 8. Write Budget Change Proposal (BCP) Justifications – IMMS justification and feedback. Duties include but are not limited to:
- Training: Evaluates skill levels of new users. Provides training for certain new users and helping them to obtain IMMS Login rights (legal, etc.). Provides training for the physical inventory process, evaluation and input of inventory.
- Support District Employees: Incumbent is the D8 IMMS Help Desk and shadows IMMS users to provide guidance. Provides coaching to District 8 employees on Charging Practices! Obtain training/access rights for new promotions to Supervisors, Leadworker, etc. Provides assistance to Region Office Staff and assists the Landscape Specialist with the Vegcon program.
- Ensures Integrity of IMMS Reporting, Charging Practices: Interprets and advises District 8 on charging practices. Work Order and Service Request monitoring to insure data integrity. Checks weekly for unassigned Service Requests and alerts the creator so corrections can be made as soon as possible.
- Physical Inventory / Asset Management: Physical inventory/Asset Management Asset and Appurtenance Relinquishments. Coordinate with Superintendents and Supervisors to ensure they understand and are in compliance with requirements per IMMS. Train supervisors to provide updated Physical Inventory information. Incumbent is responsible for inputting inventory changes into the IMMS system.
- Damage Cost Recovery Process: Monitors Accident Log data to ensure it matches on Work Order, Service Request & Accident Log for proper billing. Guide Supervisors and Damage Team Coordinator in best charging/matching practices.
Eligibility for hire may be determined by your score on the Caltrans Maintenance Area Superintendent exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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You will find additional information about the job in the Duty Statement.
Working Conditions
Position located at 464 W. 4th Street, San Bernardino, San Bernardino County.
The incumbent will work primarily in an office environment with climate control and artificial lighting. Will be required to sit for long periods of time using a video terminal display and a keyboard. Employee will travel extensively in the District and as needed to Headquarters. The incumbent must expect to be called to the Maintenance Dispatch Center at any time for the night or day for emergency operations.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’ current telework policy. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. Employees may be required to conduct business travel on behalf of the Department or commute to the assigned Headquarters location. Business travel reimbursements consider an employee’s designated Headquarters location, primary residence, and may be subject to California Department of Human Resources regulations or applicable bargaining unit contract provisions. All commute expenses to the Headquarters location will be the responsibility of the employee.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- CALTRANS MAINTENANCE AREA SUPERINTENDENT
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans Vision: A brighter future for all through a world-class transportation network.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.
Department Website: www.dot.ca.gov
Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity
Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity
Special Requirements
The position(s) require(s) a valid and unrestricted Class C driver’s license.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/2/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Carrie Ryan
(213) 503-3584
carrie.ryan@dot.ca.gov
Hiring Unit Contact:
Diane Rhoades
(909) 383-5918
D8.Maintenance.Jobs@dot.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Application Instructions
The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-474719), PARF# 08-5-688 and title of the position (Caltrans Maintenance Area Superintendent) must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
