What are the responsibilities and job description for the Director of Accounts Payable position at DePelchin Children’s Center?
The Director, Accounts Payable and Purchasing coordinates with the VP, Finance and Accounting to follow DePelchin fiscal policy and is responsible for expense bookkeeping in the general ledger, vendor relationships and payments, approval and coding of purchasing, oversees proper cash outflows, and maintains compliance with external agencies’ requirements.
POSITION SPECIFIC COMPETENCIES
- Controlling the subledger of expenses by processing, verifying, and reconciling accounts payable, including purchase orders, invoices and vendor statements, excluding payroll.
- Supervising the Manager of Billing, Accounts Payable and Purchasing, and the Accounts Payable Team Lead as well as other potential AP staff.
- Verifying all expense related general ledger entries in the accounting system for accuracy to Department, Cost Center, etc. to ensure accurate bookkeeping for the completion of month end close and timely Finance Committee and Board reports.
- Identifying and correcting any actual-to-budget variances regarding expenses in the accounting software system.
- Operating the day-to-day management of all payment cycle activities, ensuring all accounts are paid in a timely and efficient manner.
- Managing and updating allocation methodologies in the accounting system.
- Maintaining vendor relationships and records, including contracts and records management and renewals.
- Continuing to improve the accounts payable processes by implementing new initiatives and software as needed, including expense management software and payment methods such as ACH, purchasing cards and virtual cards.
- Developing and maintaining the necessary accounting policies and systems for accounts payable and purchases for accreditation, grants, and government compliance.
- Coordinating and/or preparing tax schedules, returns and information as needed.
- Issuing status and ad hoc reports to executive management as needed.
- Assisting with audit requests, including the independent financial audit(s), Federal and State Single Audit(s), 403b audit(s), and other audit(s) of the organization.
- Ensuring that records are maintained in accordance with generally accepted accounting principles and government requirements.
- Completing special projects as required.
- *Performing all other duties as assigned.
POSITION REQUIREMENTS
- EDUCATION
- Bachelor’s degree in accounting or finance required.
- Master’s degree preferred.
- LICENSURE/CERTIFICATIONS
- Certified Public Accountant (CPA) a plus.
DePelchin is Proud to be an Equal Opportunity Workplace.
DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.
DePelchin Children’s Center supports and sustains children and the families who care for them. We provide comprehensive services focused on ensuring all children are part of safe, caring homes. We deploy evidence-based practices and strategies to prevent maltreatment, preserve healthy families, and bring healing to children who have experienced trauma by enhancing their physical health and mental well-being.
