What are the responsibilities and job description for the Regional Administrative Manager position at Dept of Children and Families?
The Department of Children and Families (DCF) is seeking a highly organized, dynamic, detailed and mission driven individual with experience in program management, human resources and procurement to fill the role of Regional Administrative Manager. Reporting to the Regional Director the selected candidate is responsible for managing the fiscal and administrative operations of the Region.
These responsibilities include budget, procurement, accounting, human resources, and space leases. The Regional Administrative Manager is also responsible for implementing DCF fiscal and administrative policy within the Region and as such has an indirect reporting relationship to DCF’s Chief Financial Officer. The Regional Administrative Manager will also provide oversight and direction to the Area Administrative Managers within the Region.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
Financial:
Assist in development and oversight of annual region-wide service delivery and administrative budgets and spending plan.
Provide ongoing oversight of area office budget management and projected spending.
Support with expertise and technical assistance to area and regional staff on budgeting and expenditure issues.
Act as regional liaison to agency’s CFO and Budget Director on all regional spending issues and analyze expenditure data to inform financial decision-making.
Procurement/Bill Paying:
Oversight of all Regional Purchase of Service (POS) operations in order to assure compliance with state laws, regulations and policies.
Provide operational direction, assistance and training to area office management teams on procurement issues and technical assistance on quality assurance to vendors and department staff in order to assure compliance with contract provisions.
Facilitate all technical assistance and regional responsibility for Request for Responses (RFR) processes from proposal review through negotiation and contract and amendment/renewal execution.
Participate in Statewide Procurement design teams as requested, liaison with agency’s CFO and Procurement Director on all regional procurement issues, provide support and technical assistance to area and regional staff, providers, and the general public on issues related to payment of invoices, and liaison to agency’s CFO and Director of Accounting on any regional payment issues.
Facilities:
Participate in site visits and approval processes of all regional leased space procurements, participate in review of all Regional and Area Office space designs, participate in resolution of area and regional office leasing and facility operations issues through interaction with EHS’s Office of Leasing and State-Owned Property.
Provide technical assistance to area offices of the region on all facilities issues, including staff safety, security concerns, and records management.
Human Resources:
Provide support to Regional Director on staffing allocations and labor management issues, support, and technical assistance to staff on HR items, including benefits and entitlements, personnel, forms completion, and comp time/overtime.
IT/Data:
Identify area office network and telecommunication needs and assure needs are met through interaction with IT Division and Local Area Network (LAN) Managers.
Liaison to EHS IT as needed; provide assistance in research and analysis of data in order to promote quality assurance protocols and improve case practice measures; produce ad-hoc reports to frame Regional and Area Office decision-making.
Staff Supervision:
Supervise staff as assigned by the Regional Director, including Regional Administrative Coordinator, Regional Redaction Specialists, and other program and administrative staff.
Preferred Qualifications:
Four to five years experience with DCF and/or other EOHHS agency.
Knowledge of the public child welfare system and familiarity with DCF policy and procedure.
Knowledge of budget and expenditure control, and ability to prepare cost projection reports.
Ability to provide clear, concise oral and written communication involving complex issues.
Independent decision-making ability, manage multiple job tasks, and set priorities.
Ability to establish and maintain effective working relationships.
Capacity to analyze and determine the applicability of financial and program data, draw conclusions, and make appropriate recommendations.
Thorough familiarity and knowledge of PC's and information technology, preferably including spreadsheets and database software such as Microsoft Excel and Microsoft Access
To Apply:
Please upload both Resume and Cover Letter for this position when applying.
About the Department of Children and Families:
The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education.
DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and 6) committed to continuous learning.
For more information about our agency and programs visit: www.mass.gov/dcf
Pre-Offer Process:
A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form
For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #4.
MINIMUM ENTRANCE REQUIREMENTS:
Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
