What are the responsibilities and job description for the Accounts Payable Specialist position at Dept of Early Education & Care?
This position offers some flexibility of office location within the hybrid work model currently being observed.
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
The Office of Financial Management seeks to hire an Accounts Payable Specialist who will work to process payments, track and monitor encumbrances and other ongoing administrative functions for the Department (i.e., payments, encumbrances, cash receipts, bank reconciliation, and incoming revenue) and support other administrative dues as assigned for the Department to include ensuring all open/close Comptroller deadlines are met. The Accounts Payable Specialist monitors payments and administrative functions of the Department to ensure timelines are met and maintains accurate accounting reports, electronic files, and correspondence for all invoices and/or payment vouchers.
Key Responsibilities:
Process transactions including, but not limited to, payments and cash receivables into the state’s central accounting systems and ensure payment execution;
Reconcile contract obligations, payments, revenue, and account balances across various databases;
Create and maintain reports to identify current spending and outstanding obligations and submit federal reports to oversight agencies;
Provide technical assistance to both internal and external stakeholders to share knowledge regarding financial processes and procedures, promote self-sufficiency for Contract Managers overseeing vendors and ensure compliance with federal and state rules and agency standards;
Maintain up-to-date standards dictated by governing entities, both in processing transactions and record management;
Other duties as assigned.
Preferred Qualifications:
- Knowledge of the principles and practices of general accounting
- Ability to understand, interpret, explain and apply state fiscal laws, rules, regulations, policy and procedures
- Excellent computer skills including knowledge of Microsoft Office Suite (Outlook, Word, Excel, SharePoint, and Access)
- Excellent organizational skills
- Ability to research and resolve or recommend solutions on operational fiscal issues
- Ability to effectively communicate through oral and written expression
- Ability to analyze and determine the applicability of fiscal data to draw conclusions and make recommendations
- Ability to exercise discretion in handling confidential information
- Ability to adjust to varying or changing working situations to meet emergency or changing financial requirements
- Ability to deal tactfully with others and work both independently and in a team environment
- Ability to meet ongoing deadlines to meet payments
Travel may be required with this position.
Questions regarding this position or the application process should be directed to Dawn.E.DeRoche@mass.gov.
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
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