What are the responsibilities and job description for the Procurement Manager position at Dept of Elementary & Secondary Education?
Dept of Elementary & Secondary Education Procurement Manager Boston, Massachusetts Apply Now
The Procurement Manager works within the Administration and Finance unit, under the direction of the Director of Procurement and Grants. They collaborate closely with EEC contract managers to develop contracts that align with EEC's strategic objectives. This role involves leading strategic sourcing teams throughout the sourcing process, including research and proposal development, evaluation, analysis, contract negotiations, execution, and vendor management.
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Additionally, the Procurement Manager supervises a team of procurement specialists, providing daily guidance and support. The Procurement Manager oversees all essential components of EEC's strategic sourcing framework. This includes working with Unit Directors to implement strategic plans for agency procurements, leading the development and execution of market strategies to ensure optimal value, managing vendor and stakeholder relationships, and monitoring vendor performance through the establishment, tracking, and analysis of key performance metrics and risk assessment.
The Procurement Manager is tasked with monitoring vendor performance, including overseeing contract performance based on programmatic goals and objectives to ensure contractor deliverables meet agency needs. They establish, track, and analyze vendor performance metrics, and develop and implement corrective actions for underperforming contractors.
Additionally, the Procurement Manager assesses risk, gathers intelligence on market trends and technical specifications, and is responsible for presenting regular reports to senior management and other audiences, ensuring the information is accurate, understandable, and readily available. Lastly, the Procurement Manager is instrumental in training and advising unit staff in all elements of strategic sourcing. This includes developing and delivering comprehensive training programs that cover the entire procurement process, from initial needs assessment and market analysis to supplier selection, contract negotiation, and performance monitoring.
Oversight of Agency Procurement Activity & Staff
Oversee all aspects of procurement and contract management to ensure all procurement activities are efficient, compliant, and aligned with organizational goals. Oversee the Procurement Unit staff to ensure that EEC's operational requirements are met, which include delegating tasks and responsibilities and evaluating employee performance. Ensure compliance with state finance laws, procurement law and regulations, and internal policies and procedures.
Oversee direct reports work in ensuring agency departmental contract vendors are in compliance with Supplier Diversity Office's (SDO) Supplier Diversity Program (SDP) and Small Business Purchasing Program (SBPP) reporting requirements. Provide risk management in all procurement and contracting activities by identifying, assessing, and mitigating potential risks that could negatively impact the procurement process or the performance of contracts.
Purchasing & Contract Management
Oversee generation of expenditure projections and other analyses to inform fiscal planning and allocation of federal and state funding; Collaborate with Budget Director and Fiscal team to ensure sufficient current and future funding for all encumbrance activity. Oversee all aspects of agency procurement development and implementation inclusive of researching optimal models for service delivery and cost-effectiveness; support in refining procurement narratives and application templates, facilitate Bidders' Conferences; and support oversight of proposal reviews and related documentation.
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