Special Projects Manager, Bureau of Grants Management and Administration

The Office of Emergency Preparedness and Response (OEPR) promotes DOHMH's and NYC's ability to prepare for, respond to, and recover from health emergencies through the coordination of agency-wide emergency preparedness planning, training and exercises and through regular engagement with communities as well as city, state and federal partners. OEPR envisions a healthy, resilient city in which all New Yorkers are able to achieve and maintain optimal and equitable health outcomes before, during, and after emergencies. OEPR's work recognizes the social inequities that can negatively impact our efforts to maintain and improve the health of New Yorkers during and after a disaster. OEPR works to improve its application of a social justice and racial equity lens to its emergency preparedness and response work to ensure the most equitable post-disaster public health outcomes possible.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Manage special projects and support initiatives to enhance, streamline and standardize division administrative and fiscal processes.
• Update or document processes for various purposes and audiences, including to inform the identification and customization of existing and new software tools.
• Develop, implement and maintain a system for demand management, to enhance request intake and fulfillment.
• Establish best practices and associated modes of communication for information sharing related to processes, instructional guides and policies for various audiences.
• Create reporting mechanisms and analyze and summarize data to facilitate decision-making, track progress, establish standardized process timeframes to set expectations, and measure progress for performance management.
• Document and maintain records of select meetings and follow-ups, monitor and track action items, and ensure deadlines are met.
• Develop and manage surveys or other related materials, to gather staff feedback and measure impact of special projects.
• Respond to public health emergencies when called upon.

PREFERRED SKILLS:

• Experience with project management and coordination.
• Exceptional analytical skills with the ability to evaluate and synthesize information from various sources to identify and create solutions.
• Ability to both work in teams and to work and make decisions independently.
• Strong communication skills (both written and verbal).
• Exceptional attention to detail, organizational and time management skills.
• Familiarity with technology and software including Microsoft Suite (Word, Excecl, Project, Teams), Salesforce, AirTable, Tableau or other similar tools.
• Interest in public health and/or healthcare emergency preparedness and response.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

If you were educated outside of the United States, you must have your foreign education evaluated to determine its equivalence to education obtained in the United States. This is required only if you need credit for your foreign education in this examination. For more information, see the Foreign Education Evaluation Guide in the Required Information section on page 8.