What are the responsibilities and job description for the Administrative Support Specialist- Wage position at Dept of Health Professions?
Title: Administrative Support Specialist- Wage
State Role Title: Admin and Office Spec III
Hiring Range: $20.46 - $24.75 commensurate with experience
Pay Band: 3
Agency: Dept of Health Professions
Location: Dept of Health Professions
Agency Website: www.dhp.virginia.gov
Recruitment Type: General Public - G
Job Duties
A satisfying and rewarding employment opportunity awaits you at the Virginia Department of Health Professions!
The Virginia Department of Health Profession's (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.
The Administrative Support Specialist position provides support for Board Administrative Operations to include coordination activities related to (in-person or virtual) Board meetings/hearings, preparing weekly/monthly Board licensing/discipline/activity reports and mail/fax/printing/scanning services. Also, provides licensure/application administrative support to include responding to public inquiries and/or routing to assigned Board staff or Board website, assisting with preparing responses to Freedom of Information Act (FOIA) requests, processing name/address changes for license types, scanning completed application files into MLO. Additionally, provides administrative support duties related to discipline cases.
This is a wage (hourly) position limited to working no more than 1,500 hours during the 12 month period of May 1 – April 30, with no more than an average of 29 hours per week over the 12-month period. This wage position offers no state benefits.
Minimum Qualifications
o Experience working within an office environment.
o Knowledge of office principles and practices within a regulatory office environment.
o Problem resolution skills and ability to research information to ensure quality service.
o Ability to effectively and tactfully communicate orally and in writing.
o Demonstrated interpersonal skills and ability to work cooperatively with others in a team environment.
o Ability to prioritize and organize information, work independently and multi-task in a fast-paced environment.
o Demonstrated ability to provide timely and accurate information to the public and others.
o Knowledge of FOIA and the Administrative Process Act (APA).
o Data entry skills and use of automated licensing and/or information systems.
o Ability to run data summary reports using automated information system.
o Skill in using Microsoft Office Suite, to include experience in preparing or assisting with PowerPoint presentations.
Additional Considerations
None
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
DHP accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history and duties/responsibilities which indicates your qualifications for this position. Please be as detailed as possible in your application. Assumptions will not be made regarding your experience.
- As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
- As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
- As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA). Successful completion of initial training and any subsequent updates is a condition of employment.”
Contact Information
Name: Human Resources
Phone: 000-000-0000
Email: recruitment@dhp.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $20 - $25
