What are the responsibilities and job description for the Special Assistant to the Commissioner position at Dept of Labor and Industry?
Title: Special Assistant to the Commissioner
State Role Title: Gen Admin Coord I
Hiring Range: $42,000 - $52,528
Pay Band: 4
Agency: Dept of Labor and Industry
Location: Dept of Labor and Industry
Agency Website: www.doli.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Department of Labor and Industry is seeking a Special Assistant to the Commissioner to ensure the effective functioning of the Commissioner’s Office by developing and coordinating administrative processes and providing executive-level, confidential assistance to the Commissioner, Deputy Commissioner, and agency executive management staff. This is a Quasi-Full-Time position that offers full State benefits. Candidates will be expected to work at least 30 hours per week, but no more than 36 hours per week.
Responsibilities include independently reviewing, analyzing, and drafting correspondence and assignments received by the Commissioner’s Office; researching data from agency programs and providing detailed analysis; completing special projects, as necessary, acting as a liaison between the Commissioner’s Office, agency management and staff, officials from federal, state, and local government agencies to facilitate effective communications and conflict resolution; coordinating responses to communications from the Office of the Secretary of Labor, Governor’s Office and Cabinet; managing staff assignment and project tracking systems to manage the follow-up related to actions and ensure due dates are met. This position will also provide knowledge to develop office standards; conduct research on various topics, provide summaries of research results, and prepare technical data reports and presentations.
Why State Government?
As an Employer of Choice, the Commonwealth of Virginia offers a comprehensive total compensation package to include health benefits, paid leave, and flexible work schedules. The following benefits are available to classified employees:
Additional information relating to the benefits available to eligible state employees can be found online at: https://www.dhrm.virginia.gov/employeebenefits
Responsibilities include independently reviewing, analyzing, and drafting correspondence and assignments received by the Commissioner’s Office; researching data from agency programs and providing detailed analysis; completing special projects, as necessary, acting as a liaison between the Commissioner’s Office, agency management and staff, officials from federal, state, and local government agencies to facilitate effective communications and conflict resolution; coordinating responses to communications from the Office of the Secretary of Labor, Governor’s Office and Cabinet; managing staff assignment and project tracking systems to manage the follow-up related to actions and ensure due dates are met. This position will also provide knowledge to develop office standards; conduct research on various topics, provide summaries of research results, and prepare technical data reports and presentations.
Why State Government?
As an Employer of Choice, the Commonwealth of Virginia offers a comprehensive total compensation package to include health benefits, paid leave, and flexible work schedules. The following benefits are available to classified employees:
- Vacation and Other Leave
- 12 Paid Holidays
- Health Benefits
- Sickness and Disability Program
- Deferred Compensation with Cash Match
- Group, Optional Life, and Long-term Care Insurance
- Employee Assistance Program
- Wellness Program
- Retirement Plans
- State Employee Resources
Additional information relating to the benefits available to eligible state employees can be found online at: https://www.dhrm.virginia.gov/employeebenefits
Minimum Qualifications
- Strong effective written communication skills, rules of composition, grammar, spelling and punctuation; detailed-oriented; effective oral skills, to include telephone etiquette.
- Possess working knowledge of office management and administrative techniques; analyzing workflow, to include needs assessment and prioritization.
- Ability to work as an active team member as well as independently.
- Ability to exercise discretion and maintain confidentiality.
- Ability to create and maintain filing system; manage records, to include record retention and destruction.
- Ability to develop and analyze databases, charts and reports from existing data received from the field.
- Proficient in time management and able to collect and organize materials for reports requested.
Additional Considerations
- Post-secondary education and/or other professional training/certification is preferred in areas related to administrative sciences or field related to the work.
- Experience applying administrative and office procedures and practices to include records management procedures.
- Experience analyzing data and reaching logical conclusions, developing narrative and statistical reports, developing presentations, and assessing information.
- Experience organizing office functions, prioritizing work assignments, interpreting policies and guidelines, analyzing workflow, and managing projects.
- Skill in the use of computers and software applications to include Microsoft Office products and Internet navigation.
- Have some knowledge of occupational safety and health; and federal and state regulations related to occupational safety and health.
- Substantial prior experience providing executive support to senior level administrators.
Special Requirements:
- Must be eligible to possess a valid driver’s license or have the ability to obtain one.
- Ability to occasionally travel overnight.
- Ability to perform moderate physical activity that includes, but is not limited to climbing stairs and ladders, bending, walking up and down inclines, occasionally lifting and carrying loads up to 30 pounds, etc.
- The selected candidate must pass a criminal background investigation, and successfully serve a 12-month probationary period effective from the date of employment if beginning employment as an original hire or re-employment.
Special Instructions:
The starting salary range is $42,000 - $52,528 annually plus the State’s benefits package. Please note that salary is only negotiable within the advertised salary range.
To apply, you must submit a completed State of Virginia Application for Employment at www.jobs.virginia.gov. A resume can be attached within the state application. The application and/or resume must be completed in a comprehensive manner and reference all pertinent knowledge, skills, and abilities as well as any training and experience that relates to the position. You must also provide your education on your state application. Mailed, faxed, or e-mailed applications and/or resumes will not be accepted or considered. Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work.
Virginia Department of Labor and Industry does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., Lawful Permanent resident, or an alien authorized to work in the United States.
Current and former employees of the Commonwealth of Virginia who have either been laid off or will be laid off from State service, who indicate preferential hiring rights in the form of a valid Interagency Placement Screening Form (yellow card) or a Preferential Hiring Form (blue card), must submit the card to our office by the application deadline. The card may either be scanned and attached to the application as a supplemental document or faxed to (804) 786-0139. Please include a fax cover sheet with your name and the position number for which you are applying.
The Department of Labor & Industry is committed to the goal of equal employment opportunity, with the intention that every employee and applicant for employment shall have an equal opportunity to be judged on the basis of their fitness and merit to participate in the terms, conditions, privileges, and benefits of employment. All candidates are afforded opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
DOLI Human Resources will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. If any assistance is needed when applying online, please contact DOLI at hr@doli.virginia.gov.
Contact Information
Name: Human Resources
Phone: No Phone Calls
Email: hr@doli.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $42,000 - $52,528
