Workplace Coordinator

Workplace coordinator

Copenhagen, hybrid

This role is part of our Holding team based in Copenhagen. Our team is the driving force behind DEPT® composed of individuals who thrive on sales, business development, and fostering new opportunities. As part of our team, you'll be immersed in a diverse environment, collaborating with experts in Sales Operations, Finance, Hospitality, Recruitment, People, and marketing. We're the backbone of DEPT®, ensuring seamless operations and empowering Depsters to reach new heights. If you're hungry for success, eager to fuel business growth, and ready to embark on exciting ventures, join us!

JOB PURPOSE

At DEPT®, we don’t just run an office—we create a vibrant environment where creativity thrives, collaboration flows, and everyone feels empowered to do their best work. As our Workplace Coordinator, you'll be at the heart of that mission. You’ll ensure our day-to-day operations are smooth, support a best-in-class employee experience, and help fuel the growth and momentum of our team. You’ll effortlessly juggle multiple tasks with a smile, all while supporting the behind-the-scenes magic that keeps DEPT® running at full speed.

KEY RESPONSIBILITIES

• Serve as the first point of contact for all workplace-related inquiries and visitors
• Maintain a clean, organized, and functional office environment.
• Manage office supplies, snacks, equipment, and inventory.
• Coordinate with building management and external vendors (cleaning, maintenance, security, etc.).
• Oversee mail and package distribution and incoming deliveries.
• Support onboarding and offboarding logistics
• Assist with planning and executing office events, meetings, and team activities.
• Monitor and address workplace health and safety standards.
• Collaborate with IT, HR, and other departments to ensure a seamless workplace experience.
• Track budgets and expenses related to facilities and supplies.
  
  

WHAT WE ARE LOOKING FOR

• Proven experience in office coordination, facilities, or administrative support.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Comfortable with technology and basic troubleshooting (printers, Wi-Fi, A/V).
• Positive attitude, resourceful, and proactive problem-solver.
• Knowledge of workplace tools and systems (e.g., Google Workspace, Slack, Envoy, or equivalent) is a plus.
  
  

WE OFFER

• A healthy, varied and delicious lunch.
• Pension & healthcare scheme.
• 25 vacation days per year.
• A lot of fun social events such as Friday bars, company parties, team events, etc.
• A flexible, hybrid working policy and a great workplace in our awesome office in Christianshavn.
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training and development.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities.

WHO ARE WE? 

We are pioneers at heart. What does that mean? We are always looking forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating. 

Our culture is big enough to cope and small enough to care. Meaning, that with people across 30 countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients problems, no matter where you are in the world.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.