Administration Manager

Job Summary
We are seeking an in office (please note this is not a remote position) experienced Administration Manager to oversee our administrative operations and ensure the smooth functioning of our office. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail. This role requires a proactive individual who can manage multiple tasks efficiently while providing exceptional customer service.

Duties

• Manage daily office operations, including front desk activities and administrative support.
• Perform Dermatology billing and coding roles (note: training can be provided on the job for all roles in dermatology billing and coding)
• Perform review of insurance and self pay aging report (note: training can be provided on the job for all roles in dermatology insurance follow-up)
• Contact insurance companies and patients regarding outstanding claims (note: training can be provided on the job for all roles in dermatology outstanding claims)
• File appeals with insurance companies on denied claims (note: training can be provided on the job for all roles in denied claims)
• Oversee the use of phone systems and ensure proper phone etiquette is maintained by all staff.
• Coordinate schedules, appointments, and meetings for management and staff.
• Maintain organized filing systems and perform data entry tasks accurately.
• Supervise staff and provide training as necessary to enhance office efficiency.
• Handle customer service inquiries and resolve issues in a timely manner.
• Implement office management best practices to improve workflow and productivity.
• Ensure compliance with company policies and procedures in all administrative functions.
• Assist with hiring new employees, posting new positions and screening for new hires

Requirements

• Proven experience in office management or administrative roles.
• Strong knowledge of phone systems and excellent phone etiquette skills.
• Experience with data entry and clerical tasks with a high level of accuracy.
• Exceptional customer service skills with the ability to communicate effectively both verbally and in writing.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong organizational skills with a focus on efficiency and productivity.
• A proactive approach to problem-solving and decision-making.

This position offers an exciting opportunity for individuals looking to advance their careers in administration management while contributing positively to our team environment.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $65,000 - $85,000