Office Clerk - ES / MS - Hiatt MS

TITLE: Office Clerk

DEPARTMENT: Various

REPORTS TO: Department Administrator or Office Manager

RECEIVES GUIDANCE FROM: Department Administrator, Office Manager, Executive Secretary

EVALUATES: N/A

POSITION INVENTORY: A13

POSTION TYPE: CLER

FLSA STATUS: Non Exempt

FT/PT: Full Time

DAYS: 215

HOURS: Working 7.5 hours per day

BASIC FUNCTION: The Office Clerk will assist the Executive Secretary, fill in for absences and perform assigned tasks.

ESSENTIAL FUNCTIONS:

1. Update and deliver information for staff.
2. Distribute faxes as they are received.
3. Make copies for the office and staff.
4. Keep address listing up to date.
5. Order supplies for the main office, teacher’s workroom, and related office equipment.
6. Upkeep, order and refill postage machine.
7. Print and update teachers’ sub folders.
8. Maintain and update staff phone list as needed.
9. Make copies of the weekly bulletin for staff and distribute.

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

• Attend work on a prompt and regular basis.
• Maintain confidentiality.
• Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
• Assist with other duties as may be assigned.

HIRING SPECIFICATIONS:

Required:

1. High school diploma, GED or HiSet
2. Basic computer skills
3. Effective interpersonal skills
4. Effective written and oral communication skills
5. Competency working in a culturally diverse environment or the willingness to acquire these skills

Desired:

1. Strong organizational skills
2. Bilingual
3. Knowledge of SharePoint

Skills, Knowledge, and Abilities:

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Approved By: Maureen Norris

Date: 07/19/2021