What are the responsibilities and job description for the Registrar - Lincoln High School position at Des Moines Public School District?
TITLE: Registrar
DEPARTMENT: Clerical
REPORTS TO: Building Administrator
RECEIVES GUIDANCE FROM: Building Principal
EVALUATES: N/A
POSITION INVENTORY: B22
POSTION TYPE: CLER
FLSA STATUS: Non Exempt
FT/PT: Full Time
DAYS: 260 Calendar days HOURS: 7.75
PAY RANGE: Bargained Starting at 17.57
BASIC FUNCTION:
This position is responsible for enrollment, attendance, substitutes, and student records. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the building assigned.
ESSENTIAL FUNCTIONS:
1. Prepare and submit transcripts as requested and authorized.
2. Prepare student insurance policy forms, birth certification, driver’s education certificates. 3. Prepare payroll for staff; keep record of staff absences.
4. Supervise substitute teachers in the building.
5. Report substitute needs to the substitute office each work day between 6:15 – 6:45 a.m. 6. Prepare daily roster of faculty absences for administration.
7. Enter daily maintenance requests into computer, as they are received.
8. Request records from other schools.
9. Check records for enrollment and drops, updating information on cumulative records and enter on computer.
10. Send out records or copies to other schools.
11. Provide current grade information to teachers for new enrollees.
12. Assist with answering phone; provide back-up assistance in main office as needed.
13. Maintain grade point averages and ranks, using computer.
14. Determine academic eligibility 5 times per year, according to athletic eligibility guidelines.
15. Check in records of 9th graders, apply grade labels and update as needed.
16. With administration check out-of-area enrollments, making sure students are on voluntary transfer list or open enrollment list before they are allowed to enter.
17. Monitor tuition paying students.
18. Keep a current record of personal information on students and record extra-curricular activities.
19. Prepare year-end athletic report.
20. Maintain grade list, check corrections and prepare for binding each year.
21. Work with counselors to determine all graduating seniors have met state and district requirements.
22. Handle preparations for diplomas and commencement programs.
23. Print, stamp and issue transcript for each student.
24. Make diploma and diploma envelope order request.
25. Prepare graduate and drop records for microfilming every 5 years.
26. Attend work on a prompt and regular basis.
27. Maintain confidentiality.
28. Maintain satisfactory and harmonious relationships with public, students, and other employees.
29. Other duties, as assigned.
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):
- Attend work on a prompt and regular basis.
- Maintain confidentiality.
- Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
- Assist with other duties as may be assigned.
HIRING SPECIFICATIONS:
Required:
1. High School Diploma, HiSET or G.E.D.
2. Demonstrated competency in computer usage including Microsoft tools and district software.
3. Basic bookkeeping skills.
4. Ability to operate office equipment.
5. Effective oral and written communication skills.
6. Ability to organize, prioritize and function under pressure and deadlines.
7. Competency working in a culturally diverse environment or the willingness to acquire these skills.
Desired:
1. Associates Degree in business or education related field.
2. Previous supervisory experience.
Skills, Knowledge, and Abilities:
PHYSICAL DEMAND:
FREQUENCY:
Standing
Occasional 1% - 32%
Walking
Occasional 1% - 32%
Sitting
Constant 67%
Bending/Stooping
Occasional 1% - 32%
Reaching/Pushing/Pulling
Occasional 1% - 32%
Climbing/Stairs
Occasional 1% - 32%
Driving
Occasional 1% - 32%
Lifting (25 lbs.)
Occasional 1% - 32%
Carrying (25 feet)
Occasional 1% - 32%
Manual Dexterity Tasks
Telephone
Occasional 1% - 32%
Computer
Frequent 33% - 66%
Other
Occasional 1% - 32%
Working Conditions
Inside
Constant 67%
Outside
Occasional 1% - 32%
Extremes of Temperature/Humidity
Occasional 1% - 32%
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.
Approved By: Victor Glawe
Date: 10/11/2016
