Inventory Control Supervisor

Inventory Control Supervisor 12645 DDC - Tucson, AZ Job Description:

Position Summary

Under direct supervision of the Warehouse & Transportation Manager; the Inventory Control Supervisor is responsible for supervising and coordinating the activities of workers concerned with ordering, receiving, storing, inventorying, issuing, and shipping of items associated with a warehouse operation. Ensures inventory levels are sufficient to meet business needs and proactively collaborates with internal and external guests to maintain an effective and efficient flow of Food & Beverage products, supplies, documents, and furniture, fixture, and equipment (FF&E) through-out a multi-property gaming and entertainment enterprise.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities

• Ensures compliance with all State, Minimum Internal Control Standards (MICS) of the Tohono O’odham Gaming Office (TOGO).
• Ensures personnel ability to safely operate material handling equipment.
• Ensures supplies and materials are counted and matched to packing slip.
• Supervises Warehouse personnel.
• Assists in hiring, termination, and discipline of subordinate Warehouse personnel.
• Assigns overtime on an as needed basis only.
• Assists with the planning and budget preparation for the department.
• Assists in creating and issuing reports and documentation Plans and administers work schedules and assignments for direct reports.
• Monitors the performance of direct reports, ensuring adherence to all Tohono O’odham Gaming Enterprise (TOGE) and departmental policies and procedures.
• Issues appropriate disciplinary action according to TOGE and departmental policies.
• Creates schedules to ensure adequate coverage and staffing levels to accomplish the Warehouse goals and objectives.
• Approves and inputs bi-weekly payroll for team members.
• Plans, coordinates, and publishes work of subordinates.
• Trains, motivates, monitors and evaluates performance of team members.
• Plans layout of warehouse and stockrooms considering turnover, size, weight, and related factors of items stored.
• Provides superior guest service to supported business units and profit centers.
• Liaisons with buyers to ensure product availability to meet business needs, delivery schedules, and effectively resolve problems/discrepancies.
• Follows up on discrepancies and inconsistencies with purchase order pricing.
• Establishes the Cycle Counting Program to continuously improve inventory accuracy and collaborates with Accounting for administration of inventory accounts and adjustments.
• Protects inventory and property against shrinkage and theft.
• Actively coordinates with supported managers/supervisors to continually evaluate stocked items, inventory stock levels, and makes changes as required.
• Generates stock replenishment purchase requests in sourcing and materials management system.
• Monitors the unloading of all supplies and materials into the warehouse.
• Directs/performs receipt processing of merchandise into inventory or delivery of direct purchases and prepares receiving reports.
• Resolves discrepancies regarding invoices, packing slips and receiver reports.
• Coordinates with Accounts Payable Department to resolve invoicing discrepancies.
• Ships packages and freight. Coordinates pickup with vendors. Delivers inventory and supplies to branch locations.
• Directs/performs the picking up and delivery of stock requests to business units/profit centers.
• Processes stock transfers between inventory departments.
• Restocks as merchandise arrives and rotates stock in an orderly manner.
• Supports asset movement requests from administrative and operational departments with manpower and material handling equipment.
• Establishes/maintains a system of records and files for inventory transactions and initiates transfer of documents for storage according to retention policies.
• Maintains custody of documents stored at the warehouse location and directs document destruction activities according to regulatory protocols.
• Maintains custody and directs disposition of Furniture, Fixtures, and Equipment transferred/stored at the warehouse location.
• Develops/updates policies and procedures for inventory processes.
• Observes safety rules, and ensures and maintains a safe and orderly environment.
• Keeps all warehouse and store areas clean, safe, orderly and functioning properly.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned.
  
  

Job Requirements

Minimum Qualifications:

Education And Experience

Associates’ Degree in Supply Chain, Logistics Management, Business Administration or Management plus 3 years’ experience with an automated materials management system. 2 of the 3 years of which must have been in a supervisory capacity; or equivalent combination of education and experience. Relevant and direct experience may be considered in lieu of degree requirement. Must have a valid driver’s license with a clean driving record and be insurable (for driving). No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain a gaming license.

Knowledge, Abilities, Skills, And Certifications

• Must have excellent computer skills with knowledge of Microsoft Office Suite Applications and Sourcing and Material Management Systems
• Knowledge of the functions, structure, and policies and procedures of Tohono O’odham Gaming Enterprise.
• Knowledge of supervision, motivation techniques and evaluation of staff.
• Knowledge of Sourcing and Material Management Systems (Stratton Warren or Red Rock experience preferred).
• Knowledge of terminology used regarding supplies, materials, tools, and equipment.
• Knowledge of Hazard Analysis and Critical Control Point (HACCP) for food products.
• Knowledge of principles and practices of issuance and receipt of inventory.
• Ability to monitor, control and assist in usage or disposal of excess and obsolete inventory.
• Ability to establish and maintain the Cycle Counting Program.
• Knowledge of methods and techniques of warehouse control.
• Ability to create and maintain a system of records.
• Knowledge of occupational hazards and safety procedures.
• Knowledge of transportation methods, agencies, and costs.
• Ability to set schedule to meet needs.
• Ability to establish and maintain professional relationships with the public and co-workers.
• Ability to understand and follow oral and written instruction.
• Ability to prepare and maintain written records and reports.
• Ability to compare incoming deliveries against purchase orders and specifications.
• Ability to make mathematical computations.
• Ability to handle bulky and heavy stock items.
• Ability to communicate effectively in the English language, both verbally and in writing with staff and the public.
• Ability to learn technical procurement procedures.
• High degree of skill in operating business computers and office machines, including word-processing, spreadsheets, database software programs, Point of Sale (POS) system and e-mail.
  
  

Physical Demands

While performing the duties of this job, the team member is regularly required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel crouch, or crawl and be able to reach out and pick-up and hold small objects. The team member frequently is required to stand; walk; and talk or hear. The team member occasionally is required to sit; and taste or hear. The team member must frequently lift and/or move up to 30 pounds and occasionally lift and/or move up to 100 pounds.

Work Environment

Work is generally performed in a warehouse setting with a moderate to high noise level as well as outdoors at maintenance sites. Situations where safety-toe shoes, safety goggles, gloves, protective face shields or hardhats are needed may arise. Some work is performed in a casino setting with exposure to second-hand smoke and a high noise level. Evening, graveyard, holiday and/or weekend work may be required. Extended hours and irregular shifts may be required.