What are the responsibilities and job description for the Payroll Coordinator position at Desert Diamond Casinos & Entertainment?
Payroll Coordinator 12649
DDC - Sahuarita, AZ
Job Description:
Position Summary:
Under direct supervision of the Payroll Supervisor, performs detailed work involved in the maintenance of Tohono O’Odham Gaming Enterprise integrated scheduling/time keeping and payroll accounting systems.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
- Audits and maintains team member scheduling and payroll information in the scheduling/timekeeping and payroll processing systems.
- Provides assistance and training to team members and department schedulers.
- Audits and analyzes discrepancies/missing data between schedules and time clock punches.
- Works with Payroll Supervisor maintaining team members system generated tracking of tips and audit of the enterprise system tipping process and working with departments improving the payroll tipping process.
- Assists/backup processing of Internal Revenue Service (IRS) tax reporting monthly, quarterly and annually.
- Assists in the completing team members W2 processing.
- Assists in the completing biweekly tax disbursements.
- Assists in processes bi-weekly payroll; prints checks; runs payroll reports and updates team member PTO balances along with bi-weekly balancing of payroll.
- Assists in establishing payroll policy and procedures.
- Assists with maintenance of Payroll and timekeeping/scheduling systems.
- Conducts team member orientation and provides ongoing training for payroll and scheduling tasks.
- Assists with the maintenance & administration of the pay card program.
- Assists in processing regular and off cycle monthly payroll for team members; performs detailed payroll calculations; verifies information from relevant forms; audits, corrects and balances payroll.
- Provides customer service to team members and management on the use of the timekeeping/scheduling system.
- Compiles data, calculates retroactive salaries; implements and balances data to produce retroactive checks and off cycle payroll checks.
- Calculates IRS and family support garnishments in accordance with regulations; processes deductions and disburses payments bi-weekly; verifies and enters voluntary payroll deductions.
- Develops and maintains payroll spread sheets; compiles, analyzes, calculates and audits information from all relevant forms; process adjustments; coordinates and administers team member hours/days tracking programs and researches and resolves discrepancies.
- Generates stop payments, cancels/rewrites of checks and processes check requests in emergency situations.
- Reviews Personnel Action Forms (PAF) and other payroll documents to maintain accurate team member data.
- Researches questions and computations regarding gross pay, deductions, retroactive pay; interprets and explains payroll, practices and procedures to team members.
- Reviews, processes and verifies new hire paperwork.
- Maintains confidentially of all team member information.
- Contributes to a team effort and accomplishes related results as required.
- Performs other duties as required.
Job Requirements:
Minimum Qualifications:
Education and Experience:
High School Diploma or GED plus four (4) years payroll processing or timekeeping/scheduling systems experience. Must be 18 years of age or older. No felony, assault, theft or stealing convictions. Must be able to pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license and to include the following:
- Experience with Payroll & Scheduling systems (PeopleSoft and Kronos preferred.
- Knowledge of payroll practices and procedures.
- Knowledge of tax regulations.
- Knowledge of business English, proper spelling, grammar, punctuation, and basic math.
- Knowledge of records management and basic accounting procedures.
- Ability to demonstrate outstanding guest service at all times.
- Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
- Ability to maintain confidentiality.
- Ability to handle multiple tasks and meet deadlines.
- Ability to carry out instructions furnished in verbal or written format.
- Ability to work independently with minimal supervision.
- Skill in operating business computers including working in a Windows environment, specifically Word and Excel.
Physical Demands:
While performing the duties of this job, the team member regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The team member frequently is required to walk. The team member occasionally is required to stand; and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 25 pounds.
Work Environment:
Work is generally performed in an office setting with a moderate noise level. Some work is performed in a Casino setting with exposure to second-hand smoke and a high noise level. Evening, graveyard, holiday and/or weekend work may be required. Extended hours and irregular shifts may also be required.
