What are the responsibilities and job description for the Human Resources Coordinator position at Desert Oasis Healthcare?
The HR Coordinator (HRC) provides administrative support on day-to-day operations of the Human Resources department. The HRC responds to internal and external HR related inquires or requests and provides assistance and will redirect to appropriate HR team members as needed. The HRC manages the organization’s performance review program and processes employee reviews within established timeframes. This individual is also responsible for managing all aspects of New Employee Orientation (NEO).
- Remove personnel & medical files and I-9 Forms for terminated employees from active files and transfer them to inactive/term files. File documents in appropriate employee files.
- Process department mail on a daily basis, orders and maintain office supplies.
- Perform customer service functions by answering employee requests and questions in a timely manner.
- Process verification of employment (VOE) requests within 24 hours of receipt and refers to VOE hotline when necessary.
- Manage the employee store and maintain adequate inventory of merchandise. Processes employee store orders on a weekly basis.
- Manage the badge system and ensure employees have badges available on their first day of employment. Process orders for replacement badges, as needed.
- Ensure accurate and timely processing of employee reviews. Communicate challenges with obtaining outstanding performance reviews to the VP, HR on a monthly basis.
- Manage all aspects of New Employee Orientation (NEO). Send notification to attendees and presenters 1 week prior to the scheduled NEO session. Ensure that Compliance Forms and all other applicable forms are completed by attendees.
- Prepare the annual seniority report. Place order for years of service recognition kits in a timely manner.
- Perform other duties as assigned.
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- High School diploma or equivalent. Associate’s degree in Business Administration, Human Resources, or closely related field.
- 1-2 years of experience in a clerical role. Human Resources experience, preferred.
- Knowledge of Microsoft Suite applications (Word, Excel, Outlook, Power Point).
- Detail oriented. Ability to manage time effectively and prioritize tasks to meet established deadlines.
- Ability to work with minimal supervision.
- Ability to effectively communicate with individuals within all levels of the organization, patients, providers, vendors and others.
- Current California driver’s license and proof of auto insurance.
- Position has the potential to be hybrid after sucessful completion of initial training.
