Fleet/Safety Administrator

PRIMARY FUNCTIONS: 

• Material and parts ordering and sourcing for construction, technicians and sales team members. 
• Assists Safety Director with the coordination of fleet documentation, repairs and administration of vehicle claims. 
• Responsible for the set-up and maintenance of all third-party vendors for pre-qualification and safety documentation. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Oversee and administer the fleet of vehicles company-wide to include managing the fleet schedule and refreshing the fleet through purchasing new vehicles and selling old vehicles. 
• Maintain files for all vehicles to include vehicle repairs, driver changes, etc. Make arrangements as necessary for these changes. 
• Maintain vehicle log to include information on current vehicles and driver information. 
• Assist with oversight of vehicle claims, including interface with collision repair centers, claims adjusters and claim filing with insurance. 
• Administer vehicle registration and insurance disbursement to fleet drivers. 
• Coordinate with after-market products to be included in new vehicles. 
• Interface with DOT for requirements needed for the delivery truck, including licensing and driver physicals. 
• Provide direction during vehicles accidents or breakdowns including Vehicle Accident Forms, towing arrangements, and repair arrangements as needed by safety director. 
• Oversee company-wide fuel programs. 
• Annual Fleet strategy and forecasting for upcoming years  
• Any additional tasks deemed necessary by their supervisor 

Additional Duties: 

• Set up new third-party vendors by filling out their registrations as required. 
• Maintain Ktag and Pikepass 
• Maintain safety points and send out monthly safety tracker spreadsheets. Additionally, totaling E.Edwards gift card amounts yearly. 
• Maintain KPA Training System by logging trainings and VIR  
• Coordinate inspections for fire extinguisher and tracking/inspections for dielectric gloves 
• Assist with quarterly safety meetings as needed- including safety topic prep., food ordering and attendance tracking 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION AND/OR EXPERIENCE: Minimum of a high school diploma or GED equivalent. Minimum of two years of purchasing experience preferred. Must have a valid driver’s license.  HVAC experience preferred. 

LANGUAGE SKILLS: Ability to read and interpret documents such as operating and maintenance instructions, purchase orders and tracking documents.  Able to communicate effectively with all levels of the organization. 

COMPUTER SKILLS: To perform this job successfully, an individual should have a knowledge of Excel Spreadsheet software and Microsoft Office Word Processing software. 

CERTIFICATES, LICENSES, REGISTRATIONS: Valid Driver’s License 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions