Administrative Assistant - (Utilities)

Recruitment Notice #25-22

Administrative Assistant

Department: Utilities

Position #: 91340

Starting Pay: $15.00 ($31,200.00)

Opening-Closing: APRIL 23,2025, 2025 – May 05,2025

GENERAL DESCRIPTION:

Responsible for staff assistant work which involves their department. This work includes the operation of a PC keyboard. Work is performed under the general supervision of a Department Director.

ESSENTIAL JOB FUNCTIONS:

1. Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported. Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit. Functions as office receptionist.

2. Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees or agencies, as necessary.

3. Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for others use.

4. Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, and related paperwork. Types information or enters data into computer containing technical terminology. Retrieves data for reports.

5. Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. Maintains office supplies. Prepares project manuals.

6. Performs other job-related duties as required.

MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of business English, spelling, and punctuation in order to prepare documents and compose letters, etc.
• Knowledge of office practices and procedures
• Knowledge of mathematics.
• Ability to gain knowledge of the unit’s policies, procedures, and practices.
• Ability to establish and maintain effective working relationships with employees, and the public.
• Ability to access, input, and retrieve information from a computer.
• Ability to communicate using writing, speaking, hearing, and visual skills.
• Skill in the operation of a PC, keyboard, and typewriter.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent.

ESSENTIAL PHYSICAL SKILLS:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Employee must have acceptable eyesight, hearing and the ability to communicate both orally and in writing. Must have the ability to access, input, and retrieve information from a computer, ability to access file cabinets for filing and retrieval of data, the ability to sit at a desk and view a display screen for extended periods of time and the ability to type at the rate of 30 words a minute.

ENVIRONMENTAL CONDITIONS:

Work is primary performed inside an office environment.

THIS IS A DISASTER ESSENTIAL POSITION.

DeSoto County is an Equal Opportunity Employer. It is the policy of the County to administer its employment practices without regard to race, color, creed, religion, national origin, ethnicity, age, gender, pregnancy, marital status, veteran status or disability. The County complies with all applicable federal, state and local laws mandating equal employment opportunity practices and prohibiting impermissible discrimination. The County will not tolerate any discrimination based upon an individual’s race, color, creed, religion, national origin, ethnicity, age, gender, pregnancy, marital status, veteran status or disability. Preference shall be given to certain veterans and spouses of veterans as provided by Chapter 295, Laws of Florida.

Apply in person at listed location.

Job Type: Full-time

Pay: $15.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $31,200