Director of Finance

1. Supervises: Box Office Manager/Senior Box Office Manager, Assistant Box Office Manager & Accounts Payable Specialist, and as assigned.

2. Physical Demands: Requires prolonged sitting, walking, some bending, stooping, stretching, navigating stairways, standing and lifting to 50 pounds occasionally. Requires hand-eye coordination and manual dexterity sufficient for keyboarding and departmental equipment. Requires normal and/or correctable range of hearing and vision.

3. Work Conditions: Work in office and event environments, involving contact with staff and the public. Regular schedule is up to 40-hours Monday through Sunday and can require irregular hours and changes to schedule due to deadlines and frequent interruptions due to project timelines and due to the organization’s commitment to be 100% event driven which may be stressful at times and may involve dealing with angry, confused or upset people.

4. Staff Liaisons: As directed by Supervisor

5. Job Objective

The Director of Finance is responsible for the accounting procedure relative to the entire operation of the organization and handles all aspects of the accounting cycle and approved principles. This includes preparing financial and operational reconciliation, variety of reports, and event settlements which includes maintaining the formal accounting systems, organization of accounting records and files, and the preparation of budget-related materials and reports.

6. Qualifications, Knowledge, Skills and Abilities (KSA) Preferred

A college degree or combination of education in public accounting and four (4) or greater years in proven success in project and staff supervision is required. Possess good communication skills (including the ability to read, write and speak clearly/consistently in English), ability to work well with people, function in a busy environment with multiple interruptions, orientation to detail, computer literacy and proficiency with data collection and analysis, technology and MS Office software and departmental software. Must be comfortable with technology and social media.

In addition, the following KSAs are preferred; CPA, expertise with non-profit agency, knowledge of convention/tradeshow industry, leasing practices, fiscal planning and management, expertise with Ticketmaster reporting, Xero Accounting Software, Venue Ops Software, and ability to anticipate/identify problems or potential problems and achieve effective resolution.

7. Duties and Responsibilities

a. Collaboration & Communication

• Keeps supervisor apprised of accounting/financial issues including client’s and staff’s comments/concerns/complaints/recommendations.
• Endeavors to maintain positive perception of the organization by meeting or exceeding accounting/financial expectations.
• Effectively and consistently communicates and coordinates with inter-departmental staff, clients/event designers and event staff.
• Assists with negotiations and administration of contracts, facility leases and rental agreement terms and conditions as assigned.
• Substitutes for the Director of HR when assigned.

b. Accounting & Budget & Financial Oversight

• Initiates and prepares the annual budget process, implements when approved.
• Provides monthly budget and financial reports.
• Prepares end-of-month reconciliations which includes journal entry preparation, regular report preparation and monthly closing.
• Prepares semi-annual grant reports and tracks deposits and expenses for each project including preparation of grant reimbursement reports as requested.
• Records transactions for the Tourism Office which includes bank reconciliation, transfer of funds and monthly budget analysis.
• Manages the accounting cashflow needs; invests idle funds while assuring that sufficient funds are on hand to meet all account balances requirements.
• Recommends procedures/forms/best practices to improve program operations.
• Notifies departmental managers and the Executive Director of any concerns.

c. Accounts Payable (AP)

• Manages the processing of invoices for payment which includes assuring that source documentation is appropriate and properly coded.
• Forwards AP checks and documentation to the AP Specialist for distribution and filing.
• Assures that the AP process is completed on a timely basis.

d. Accounts Receivable (AR)

• Manages the AR billing functions which includes collections and assuring that revenues earned are properly accounted for//documented/reported timely.
• Provides a monthly AR report which includes billed and collected funds.

e. Audit, Compliance & Taxes

• Provides internal auditing to assure regulatory and organization compliance which includes the Box Office, inventory, payroll, and other expenses and receipts.
• Coordinates with independent auditors and provides information as requested.
• Assures that all expenses and receipts comply with FASB and the organization’s policies/procedures and annual budget.
• Prepares all tax forms, license(s), permit applications for the organization’s daily operations and approved events.
• Prepares year-end closing which includes preparation of journal entries per documentation.

f. Event Planning & Support

• Coordinates with event directors and the Executive Director cost accounting for each event which includes cost accounting requirements, invoicing, and event settlement details.
• Assists departmental directors in the monitoring of the use of organizational assets and all purchasing and spending activity.
• Reviews daily Box Office reports and prepares journal entries accordingly.

g. Payroll

• Reviews bi-weekly payroll reports.
• Complies with all local/state/federal tax and withholding requirements.

8. Helps train other staff, lay leadership, and volunteers as needed.

9. Forms effective working relationships & rapport with members of the Board of Directors and staff.

10. Secures work area before departing each day.

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Southaven, MS 38671 (Required)

Ability to Relocate:

• Southaven, MS 38671: Relocate before starting work (Required)

Work Location: In person

Salary : $80,000 - $110,000