Talent Acquisition / Onboarding and Compliance Specialist

Position Overview:

The Talent Acquistion / Onboarding and Compliance Specialist is responsible for managing the recruitment process from initial application to onboarding, ensuring compliance with company standards and regulatory requirements. This role involves coordinating background checks, processing biometric information, and managing various HR systems to support the seamless hiring and onboarding of new employees.

Key Responsibilities:

• Application Management: Applications, either through PDFs sent via DocuSIgn or digital applications from an electronic applicant tracking system (ATS), ensuring timely completion by candidates; candidate completion of electronic Work Opportunity Tax Credit (WOTC) eligibility questionnaires, and coordination with HR for WOTC submissions to government agencies for all new hires.
• Candidate Interface: Interface with in-person applicants, including assisting with paper job applications, translating for non-English speakers, and providing additional translation of dialogue and documents as needed to facilitate office continuity.
• Background Checks: Run background checks (BGs) and ensure all necessary documentation is received and verified.
• Biometric Processing: Send and coordinate biometric data collection as part of the onboarding process.
• Hireology Management: Utilize Hireology to post job listings, track applicants, and move candidates through the hiring process.
• Preintent Coordination: Manage the preintent process, ensuring candidates are aware of their status and next steps.
• Employee Navigator: Oversee the input and maintenance of employee information within Employee Navigator, including new hires, updates, and terminations.
• Employee Verification: Process new hire employment eligibility via E-Verify, to include collection and verification of required documents; prepare and send employee verification letters as requested.
• IDPH/Verveware: Maintain and update spreadsheets for employee information, ensuring compliance with IDPH requirements and Verveware records.
• Termination Process: Process terminations within Employee Navigator and/or any other software, ensuring accurate documentation and record-keeping.
• Document Management: Scan and upload all necessary documents to ensure proper record-keeping and compliance.
• Verveware Login Management: Create and manage logins for new hires in Verveware and maintain access records.
• TTP Spreadsheet Maintenance: Update and manage the TTP spreadsheet, ensuring accurate tracking of onboarding progress and completion.
• Renewals Management: Track and process renewals for certifications and other required credentials, ensuring all staff maintain active status.
• Training Coordination: Send required training materials to new hires and track completion to ensure readiness for their roles.
• TB Intake Process: Manage the intake process for TB tests when applicable, including completing and maintaining the TB intake sheet.
• Termination Process: Process terminations for caregivers in Verveware, IDPH, and physical files, ensuring all records are up-to-date and compliant.
• Compliance Assurance: Regularly review and update employee files to ensure they meet all compliance standards and regulations.

Required Qualifications:

• Bilingual English/Spanish is required; native fluency preferred.
• High school diploma and five (5) years work experience in an office environment required, college degree or equivalent work experience preferred.
• Proficiency in MicroSoft Office applications (Outlook, Word, Excel) required.
• Must have reliable transportation, and be eligible to work in the U.S. without sponsorship.
• Must possess keen business acumen, business maturity, and be capable of maintaining strict confidentiality.
• Previous Talent Acquistion and/or New Hire Onboarding experience preferred; experience with E-Verify strongly preferred

Benefits:

• Medical, Vision, Dental 
• 401K 
• PTO 
• Holiday Pay
• Bonuses 
• Short/Long Term Disability 
• Opportunities for professional development and growth.