ACCOUNTING ADMINISTRATOR

Description

JOB SUMMARY:

Responsible for performing accounting and bookkeeping work involving maintaining and balancing books, ledgers, and accounts, may process employee payroll, accounts payable and receivable, compiling various financial reports, and providing customer service information. performing other office support-related duties as required. Supports other duties as required.

ESSENTIAL JOB FUNCTIONS: Include but are not limited to:

• Maintains general ledger; records journal entries; and compiles various end-of-month, quarterly, and annual financial reports.
• Balances general bank accounts and reconciles to the general ledger.
• Enters and processes employee payroll; generates employee paychecks and electronically transfers funds accordingly, i.e., direct deposit and 401 contributions.
• Maintains and updates employee payroll records.
• Provides payroll and benefits information to employees and supervisors.
• Processes and enters invoices for payment, researches and resolves outstanding issues, schedules invoices for payment, and issues check for the manager’s signature.
• Prepares distribution reports for all revenue collected.
• Processes end of month journal entries
• Compiles and/or calculates various periodic reports, such as cash reports, 125 reports, EEO Reports, and W 2’s.
• Maintains petty and miscellaneous cash funds; records expenditures; reconciles cash and disbursements; and records in the general ledger.
• Supports and participates in cross-training to ensure business continuity.
• Maintains the cleanliness, organization, and safety of the workarea; follows safe working practices and wears required personal protective equipment.
• Follows established procedures and/or guidelines in performing essential job functions to comply with all company policies and applicable legal requirements.
• Performs duties as assigned.

Qualifications

Qualifications:

Associate’s Degree in Accounting, Business, or Related Field or an equivalent combination of education and/or experience in accounting/finance or three years of experience in financial record keeping or accounting;

• Proficient with accounting principles, practices, and procedures.
• Proficient with accounting and payroll-related computer programs and software like ADP, Quickbooks, ERP systems, Paycom, Paycor, Paylocity, etc..
• Knowledge of Tax Regulations, Labor Laws and understanding of local, state, and federal tax laws and labor regulations required to ensure accurate processing and compliance
• Proficiency in Microsoft Office Suite (especially Excel) to handle data entry and generate payroll reports, and skill in analyzing and interpreting financial data.
• Strong mathematical skills and attention to detail for accurate payroll to avoid errors in payments or tax calculations.
• Strong time Management skills to manage payroll and time-sensitive tasks.
• Strong organizational Skills and ability to maintain organized records, handle confidential information, and manage large volumes of data.
• Strong communication skills and ability to communicate effectively with employees, HR, and management to resolve payroll issues.
• Strong problem-Solving skills and ability to address discrepancies or errors in records.
• Ability to establish and maintain effective working relationships internally and externally.
• Be willing to work weekends and extended hours as required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must be able to lift, carry, push, and pull or move objects up to 25 pounds.
• Subjected to sitting for prolonged periods of time and twisting and reaching occasionally.
• Visual acuity, speech, and hearing; hand-eye coordination, utilize near and far vision, depth perception, and manual dexterity necessary to work with various materials and operate basic office equipment which are essential aspects of this position.