Administrative Assistant

The Administrative Assistant at Detroit Golf Club plays a key role in ensuring smooth daily operations by providing high-level administrative support to club management, Board, Committees, and staff. This position requires a professional, detail-oriented, and customer-focused individual who thrives in a dynamic environment and is committed to maintaining the highest standards of hospitality and confidentiality.

Key Responsibilities:

• Provide administrative support to the General Manager, Board, Committee Chairs, and department heads.
• Manage phone calls, emails, mail, and other communications.
• Schedule meetings, appointments, and maintain calendars.
• Prepare correspondence, reports, meeting agendas, and minutes.
• Maintain member and staff records with confidentiality and accuracy.
• Assist in coordinating details for club events, meetings, and member communications.
• Support front desk and reception duties as needed.
• Handle supply ordering, vendor communications, and invoice tracking.
• Maintain organized filing systems (digital and physical).
• Performs ad hoc duties and completes projects assigned by the General Manager.
• Uphold the club’s professional image through excellent interpersonal communication

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
• 2 years of administrative experience; hospitality or club setting is a plus
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with club management software (e.g., Jonas, Club essential) is a plus
• Discretion and professionalism in handling sensitive information

Physical Requirements and Working Conditions:

• Full-time position with standard office hours with an opportunity to work from home part of the time.
• May require prolonged sitting or standing and occasional lifting of office supplies (up to 20 lbs)