What are the responsibilities and job description for the Procurement Agent position at Detroit Wayne Integrated Health Network?
Under the general supervision of the Procurement Administrator, the Procurement Agent ("Agent") is responsible for coordinating activities involving the procurement of goods and services for DWIHN.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Coordinates activities involving the procurement of goods and services for DWIHN.
- Negotiates prices and provides direction when sourcing and acquiring supplies, equipment and services for internal and external stakeholders.
- Prepares and solicits informal and formal bids (including participation in the preparation of product and service specifications).
- Prepares bid evaluation documents and makes recommendations for award of contracts or purchases in accordance with established policy.
- Enters information into the electronic accounting and tracking procurement database.
- Analyzes and reviews data, interprets results, reports findings, and makes recommendations for purchasing transactions.
- Resolves issues/complaints.
- Reviews documents and reconciles discrepancies.
- Reviews and approves requisitions.
- Creates, processes, modifies, and approves purchase and blanket orders.
- Assists department and procurement staff with the preparation of procurement documents.
- Reviews, modifies and approves technical specifications, purchase orders, contracts, change orders and related documents.
- Assists with the development and modification of existing/new policies and procedures.
- Drafts special reports and assists with special projects.
- Ensures compliance with applicable laws, regulations, rules, standards, and guidelines.
- Performs related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES (KSA'S):
- Knowledge of DWIHN policies, procedures, and practices.
- Knowledge of the DWIHN provider network and community resources.
- Knowledge of contracting policies and procedures.
- Knowledge of vendor terms, pricing and delivery based on specific budget and schedule requirements.
- Knowledge of public purchasing policies, processes, and procedures.
- Knowledge of modern principles and practices of governmental procurement and supply- chain management.
- Knowledge of business practices related to purchasing.
- Knowledge of laws, policies and procedures governing public procurement.
- Knowledge of automated purchasing systems and common office software and productivity tools.
- Assessment skills.
- Evaluation skills.
- Organizational skills.
- Planning skills.
- Attention to detail skills.
- Analytical skills.
- Negotiation skills.
- Problem Solving skills.
- Interpersonal skills.
- Customer Service skills.
- Communication skills.
- Computer skills (Word, Excel, Access, Power Point, Outlook, Teams).
- Teamwork Skills.
- Ability to communicate orally.
- Ability to communicate in writing.
- Ability to work effectively with others.
- Ability to work with an ethnically, linguistically, culturally, economically, and socially diverse population.
- Judgement/Reasoning ability.
REQUIRED EDUCATION:
A Bachelor's Degree in Business Administration, Public Administration, Accounting, Management, Finance, or a related degree.
REQUIRED EXPERIENCE:
Three (3) years of full-time paid experience performing procurement functions for a governmental agency.
REQUIRED LICENSE(S).
Certification as a Certified Public Procurement Buyer/Officer (preferred).
A valid State of Michigan Driver's License with a safe and acceptable driving record.
WORKING CONDITIONS:
Work is usually performed remotely but may require the employee to come to the office or drive to different sites throughout Wayne County and the State of Michigan.
This description is not intended to be a complete statement of job content, rather to act as the essential functions performed. Management retains the discretion to add or change the position at any time.
Please Note: DWIHN requires proof of being fully vaccinated for COVID-19 as a condition of employment. Medical or religious accommodations or other exemptions that may be required by law, will be approved when properly supported. Further information will be provided during the recruitment process.
The Detroit Wayne Integrated Health Network is an Equal Opportunity Employer
