Procurement Analyst

Job Description:

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents
may perform some or all of these duties or other job-related duties as assigned.)

1. Supports agency’s sourcing function by soliciting quotes, placing orders, & tracking order
status: Comparison shops in ERP electronic catalog shopping, retail outlets, &/or against
established state contracts Compares prices, specifications, availability, & delivery dates to
determine best fit & best price among potential suppliers. Verifies shipments, reconciles withorders, & follows up where needed. Contacts suppliers to schedule or expedite deliveries & toresolve shortages, missed or late deliveries, &/or other problems. Distributes quotes torequestor. Determines if supplier has a Finding for Recovery or is listed on the federal systemfor award management (e.g., checks website, prints & documents results). Determines ifchosen supplier is in ERP system (e.g., OAKS), & where needed coordinates vendorregistration. Sends supplier W-9 Packet with vendor forms & tax information request ? Places &/or corrects orders against mandatory use contracts (e.g., OPI, GDC, LDC, agency contracts). Refers supplier to OSS to establish OAKS self-service & training 2. Creates &/orprocesses requisitions & purchase orders following established contract provisions: Enters&/or corrects requisitions & follows up where needed. Dispatches &/or corrects purchaseorders, tracks status, & follows up where needed. Purchases goods & services with paymentcard. Contacts supplier by phone, online, or in person. Provides payment card information &obtains receipt. Completes &/or corrects payment card logs & routes for approval & payment according to agency procedures 3. Validates purchase requests: Determines properUNSPSC code. Follows up with requestor & supplier where needed. Corrects minor issueswhere needed, & routes purchase requests according to agency procedures. Determinesproper financial account codes. Determines if established inventory levels are met ? Validatesmandatory use compliance according to agency procedures 4. Performs administrativefunctions: Responds to requestor & supplier inquiries regarding status. Maintains sourcingfiles & validates for completeness according to agency standards & procedures. Preparespredefined administrative reports. Obtains asset profile ID from ERP system (e.g., OAKS)

MAJOR WORKER CHARACTERISTICS:
Knowledge of office practices & procedures; sourcing principles; state & agency sourcing
policies, procedures & regulations; ERP systems (e.g., OAKS FIN). Skill in operation of
calculator; operation of electronic devices (e.g., computer, tablet, cell phone); applicable
software applications (e.g., spreadsheets, databases, word processing); OAKS BI
reporting. Ability to deal with problems involving several variables within familiar context;
sort items into categories according to established method; maintain accurate records;
calculate fractions, decimals & percentages; gather, collate & classify information about
data, people or things; answer routine telephone inquiries from vendors &/or internal
agency customers.

()Developed after employment.

Job Types: Full-time, Contract

Pay: $28.00 - $35.00 per hour

Expected hours: 35 per week

Schedule:

• Day shift

Application Question(s):

• Mention your email ID to reach out to you.
• The best available time to talk.

Work Location: On the road

Salary : $28 - $35