Procurement Specialist / Purchasing Specialist

Job Description:

1. Supports agency’s sourcing function by soliciting quotes, placing orders, & tracking order status: Comparison shops in ERP electronic catalog shopping, retail outlets, &/or against established state contracts Compares prices, specifications, availability, & delivery dates to determine best fit & best price among potential suppliers. Verifies shipments, reconciles with orders, & follows up where needed. Contacts suppliers to schedule or expedite deliveries & to resolve shortages, missed or late deliveries, &/or other problems. Distributes quotes to request or. Determines if supplier has a Finding for Recovery or is listed on the federal system for award management (e.g., checks website, prints & documents results). Determines if chosen supplier is in ERP system (e.g., OAKS), & where needed coordinates vendor registration. Sends supplier W-9 Packet with vendor forms & tax information request ? Places &/or corrects orders against mandatory use contracts (e.g., OPI, GDC, LDC, agency contracts). Refers supplier to OSS to establish OAKS self-service & training

2. Creates &/or processes requisitions & purchase orders following established contract provisions: Enters&/or corrects requisitions & follows up where needed. Dispatches &/or corrects purchase orders, tracks status, & follows up where needed. Purchases goods & services with payment card. Contacts supplier by phone, online, or in person. Provides payment card information &obtains receipt. Completes &/or corrects payment card logs & routes for approval & payment according to agency procedures

3. Validates purchase requests: Determines proper UNSPSC code. Follows up with request or & supplier where needed. Corrects minor issues where needed, & routes purchase requests according to agency procedures. Determinesproper financial account codes. Determines if established inventory levels are met ? Validates mandatory use compliance according to agency procedures

4. Performs administrative functions: Responds to request or & supplier inquiries regarding status. Maintains sourcing files & validates for completeness according to agency standards & procedures. Prepares predefined administrative reports. Obtains asset profile ID from ERP system (e.g., OAKS)

MAJOR WORKER CHARACTERISTICS:
Knowledge of office practices & procedures; sourcing principles; state & agency sourcing policies, procedures & regulations; ERP systems (e.g., OAKS FIN). Skill in operation of calculator; operation of electronic devices (e.g., computer, tablet, cell phone); applicable software applications (e.g., spreadsheets, databases, word processing); OAKS BI reporting. Ability to deal with problems involving several variables within familiar context; sort items into categories according to established method; maintain accurate records; calculate fractions, decimals & percentages; gather, collate & classify information about data, people or things; answer routine telephone inquiries from vendors &/or internal
agency customers.

Job Types: Full-time, Contract

Pay: $28.00 - $35.00 per hour

Expected hours: 40 per week

Schedule:

• Day shift

Work Location: On the road

Salary : $28 - $35