What are the responsibilities and job description for the Procurement Specialist position at DevCare Solutions?
1. Supports agency’s sourcing function by soliciting quotes, placing orders, & tracking order
status: Comparison shops in ERP electronic catalog shopping, retail outlets, &/or against
established state contracts Compares prices, specifications, availability, & delivery dates to
determine best fit & best price among potential suppliers. Verifies shipments, reconciles with
orders, & follows up where needed. Contacts suppliers to schedule or expedite deliveries & to
resolve shortages, missed or late deliveries, &/or other problems. Distributes quotes to
requestor. Determines if supplier has a Finding for Recovery or is listed on the federal system
for award management (e.g., checks website, prints & documents results). Determines if
chosen supplier is in ERP system (e.g., OAKS), & where needed coordinates vendor
registration. Sends supplier W-9 Packet with vendor forms & tax information request ? Places
&/or corrects orders against mandatory use contracts (e.g., OPI, GDC, LDC, agency
contracts). Refers supplier to OSS to establish OAKS self-service & training 2. Creates &/or
processes requisitions & purchase orders following established contract provisions: Enters
&/or corrects requisitions & follows up where needed. Dispatches &/or corrects purchase
orders, tracks status, & follows up where needed. Purchases goods & services with payment
card. Contacts supplier by phone, online, or in person. Provides payment card information &
obtains receipt. Completes &/or corrects payment card logs & routes for approval & payment
according to agency procedures 3. Validates purchase requests: Determines proper
UNSPSC code. Follows up with requestor & supplier where needed. Corrects minor issues
where needed, & routes purchase requests according to agency procedures. Determines
proper financial account codes. Determines if established inventory levels are met ? Validates
mandatory use compliance according to agency procedures 4. Performs administrative
functions: Responds to requestor & supplier inquiries regarding status. Maintains sourcing
files & validates for completeness according to agency standards & procedures. Prepares
predefined administrative reports. Obtains asset profile ID from ERP system (e.g., OAKS)
MAJOR WORKER CHARACTERISTICS:
Knowledge of office practices & procedures; sourcing principles; state & agency sourcing
policies, procedures & regulations; ERP systems (e.g., OAKS FIN). Skill in operation of
calculator; operation of electronic devices (e.g., computer, tablet, cell phone); applicable
software applications (e.g., spreadsheets, databases, word processing); OAKS BI
reporting. Ability to deal with problems involving several variables within familiar context;
sort items into categories according to established method; maintain accurate records;
calculate fractions, decimals & percentages; gather, collate & classify information about
data, people or things; answer routine telephone inquiries from vendors &/or internal
agency customers.
Job Type: Contract
Pay: $32.00 - $35.00 per hour
Expected hours: 35 per week
Work Location: In person
Salary : $32 - $35
