Meetings and Special Events Coordinator

Welcome to Devil's Thumb Ranch Resort & Spa, where career development meets unparalleled natural beauty. Situated on 6,500 acres of untouched wilderness at the foot of the Colorado Rocky Mountains, our property offers not just a job, but a transformative experience. Devil's Thumb Ranch Resort & Spa is renowned for its excellence in hospitality and breathtaking surroundings. From hosting upscale weddings to orchestrating sophisticated corporate events and intimate private gatherings, we are a one-stop-shop for unforgettable experiences. Join our team and embark on a journey where your career aspirations are nurtured amidst the splendor of nature, ensuring that every day is an opportunity to grow and thrive in the world of hospitality.

Principle Purpose of Job

The summer Meetings and Special Events Coordinator will be responsible for assisting the Events Services Manager and the Meetings and Special Events Manager in all event-related duties. This role involves planning, coordinating, and executing various meetings, conferences, and special events hosted at our luxurious resort and spa throughout the summer months. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and a passion for delivering outstanding guest experiences.

Essential Duties and Responsibilities:

• Distribute BEOs to all teams at the Ranch and ensure all departments are informed of updates.
• Attend Thursday BEO meetings, update the BEO book, and communicate changes to relevant teams.
• Receive signed contracts for new events from the sales team, create event folders, and pass them along to the Events Manager.
• Create labels, menus, and other event materials as needed.
• Assist the Events Services Manager with last-minute event needs, including setting tables, arranging ceremony chairs, setting up bars, and organizing escort tables.
• Ensure all event-related files, including diagrams, group resumes, and BEOs, are up to date in the shared drive.
• Keep the BEO book and Group Resume book current and accurate.
• Manage and track group activities for the Meetings and Special Events team.
• Support internal meetings and events by coordinating logistics and ensuring smooth execution.
• Assist with shipping and receiving tasks for the Meetings and Special Events department.

• Partial or completed bachelor’s degree in hospitality management, event planning, or related field preferred.
• Proven experience in event planning and coordination, preferably in a hospitality or resort setting.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with clients, vendors, and team members.
• Proficiency in Microsoft Office Suite and event management software.
• Knowledge of industry trends and best practices in meetings and special events.
• Flexibility to work evenings, weekends, and holidays as needed to accommodate event schedules.
• Demonstrated reliability and dependability in previous work experiences.
• Willingness to adapt to changing priorities and contribute to a positive team atmosphere.
• Professional appearance and adherence to uniform standards as outlined by Devil's Thumb Ranch Resort & Spa.

Compensation Description:

$20.00 – 22.00/hr Competitive pay commensurate with education and experience.

Benefits and Perks:

• 152 hours of Paid Time Off if FT, Year-Round employment status.
• Affordable housing options are available for employees working a minimum of 35 hours per week, based on availability.
Health, Dental & Life & Vision Insurances, plus 401k Employer Match of up to $2,000 annually
• -if FT, Year-Round employment status.
• Wellness Program opportunities including meditation, complimentary daily Yoga, trail running, and mountain-biking workshops.
• 25% discounts at all Devil's Thumb Ranch restaurants, activities including Trail Rides, and Spa Treatments.
• Discounted Winter Park Ski Resort season pass (available annually in season) or 1/2 price Grand Park Rec Center Pass.
• Referral bonus of $250 if we hire someone you refer.

Due to the nature of our 24-hour operation, there is no guaranteed work schedule. Managers will try to accommodate specific schedule requests, but they are never guaranteed if business volume prohibits.

The statements contained in this job description reflect general details as necessary to describe the principal functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise balance the workload.

Devil's Thumb Ranch Resort & Spa is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.