Assistant Project Manager

Job Title : Project Coordinator

Location: Westbrook, MN

Duration: 8 months

Location: Hybrid

Schedule: Monday - Friday

8:30am-5:00pm, with some flexibility

EXPERIENCE LEVEL: intermediate (4-6 years)

TOP REQUIRED SKILLSETS:

• Well organized, detail oriented with good communication skills to manage projects and provide comprehensive status updates to management

• Proven self-starter and problem solver focused on delivering results

• Strong work ethic, ability to manage time and prioritize tasks to deliver efforts on time and with quality

• Experience with Smartsheet is desired, but experience MS Project or other Project Management software with planning and data entry experience acceptable

• Managing multiple stakeholders to coordinate the development, execution and tracking of a plan

• Budget tracking and reporting of a project or a program

• Experience documented business processes in simple formats

• Needs to be comfortable and familiar with PowerPoint and Excel

NICE TO HAVE SKILLSETS:

• Experience tracking results of performance and logging them in a system

• Experience in healthcare, animal health desired

• Experience monitoring performance of plans with defined performance measures

Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects. Provide administrative and technical support such as scheduling, preparing presentations, monitoring time lines and budgets, creating reports, attending meetings, and acting as liaisons to various departments and organizations.

Job Description

Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects.

Create, review and/or maintain project plans, timelines, databases and other supporting tools to track and report progress of key deliverables.

Identify, schedule and coordinate project and program meetings, deliverables, milestones and required tasks.

Track progress vs. plan, and resolve scheduling conflicts.

Create reports; maintain and update data; and create and maintain process documentation as needed for each project. Update and maintain internal systems as needed.

Create and establish project tracking metrics and reporting to ensure timely and on budget completion.

Prepare reports for management and staff. May present reports to management and staff.

Confer with various cross functional staff to outline tasks in the work plan.

Communicate project progress via reports, routine updates and business meetings.

Communicate project results which may include new reports and/or processes for the business.

Work closely with the management team and the functional leaders to analyze, report, and drive the critical projects, plans, events and action items through to completion.

Provide key support in coordinating and/or executing planned events, programs, field travel, etc.

Identify, create and establish standards and procedures for project reporting and documentation.

Work with teams to identify and develop process improvements.

Audit documentation to ensure compliance with processes and ISO standards, if applicable.

Assist in developing training requirements, training new enhancements and conduct training sessions as necessary.

May assist and/or lead smaller, basic projects and/or programs.

EDUCATION:

Associates degree or equivalent combination of education and experience required. Bachelors degree or equivalent preferred.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.