What are the responsibilities and job description for the Executive Administrative Assistant position at Dexian?
Job Summary:
Dexian is seeking a Administrative Assistant for an opportunity with a client located in Plano, TX.
Responsibilities:
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
- Proactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner
- Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
- Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment
- Scheduling of meetings and calendar management.
- Accurately arrange complex, detailed and frequently changing travel plans and itineraries
- Assist with various administrative aspects of the department management
Requirements:
- Primary Skill-Microsoft Office
- 3 years experience as an Executive Assistant or comparable level of experience as a Senior Administrative Assistant
- Demonstrated ability in either current or prior positions to interact with senior level executives
- Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
- Strong executive presence; superior interpersonal communications skills
- Must be proficient in MS Outlook
- Ability to multi-task in an urgent and deadline-driven environment
- Accuracy/quality control - must demonstrate accuracy & thoroughness and monitor own work to ensure quality
- Excellent attention to detail and organizational skills
- Pro-active attitude with ability to stay focused and maximize time efficiently
Desired Skills - Administrative Services
- Attention to Detail
- Customer and Client Focus
- Planning
- Prioritization
- Adaptability
- Collaboration
- Event Planning
- Problem Solving
- Research
- Facilities Management
- Office Administration
- Oral Communications
- Recording/Organizing Information
- Written Communications
3 years experience as an Executive Assistant or comparable level of experience as a Senior Administrative Assistant
* Demonstrated ability in either current or prior positions to interact with senior level executives
* Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity.
* Strong executive presence; superior interpersonal communications skills
* Must be proficient in MS Outlook
* Ability to multi-task in an urgent and deadline-driven environment
* Accuracy/quality control - must demonstrate accuracy & thoroughness and monitor own work to ensure quality
* Excellent attention to detail and organizational skills
* Pro-active attitude with ability to stay focused and maximize time efficiently
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
