Office Coordinator

Job Description

• This is an onsite Reception based role-a large focus on email and ticket responses-phone responsibilities occasionally
• Individual will be responsible for responding to emails and tickets based on a client portal ticket system and a portal for building related requests
• Internal App used to track requests
• Report to supervisors
• Assisting with parking validation
• Badge/registration requests
• Responding to internal client requests, Conference Room management
• Walking the floor/restocking pantry/office upkeep

Responsibilities:

• Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to: Concierge Reception / Conference & Meeting Room Management A/V Support Meeting & Event Management Community Programs Workplace Coaching & Onboarding Food Services Parking & Commute Bicycle & Local Shuttle Supported Employment Company Store Pet Programs Document Services Mail Services Record Archiving Office Supply Management Moves, Adds, Changes Furniture Management Space Reset Workplace Onboarding Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc.

• Requests building and/or equipment services as needed. Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management.

• Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested. Ensures all billings for business services are invoiced and billed as required. Attends move meetings and coordinate all moves with client contacts.

• Responds to customer requests and complaints regarding Workplace Experience services.

• Maintains relationships with vendors that provide services and goods to the office.

• Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.

Education

• HS Diploma or GED required. A minimum of 1 - 2 years related experience (e.g. Front Desk, Reception)***
• Intermediate skills with MS Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.