A/P Coordinator

Summary

The Retail Store Accounts Payable Coordinator will be responsible for general accounting and administrative support of accounts payable related to 3Sixty’s duty free retail stores. Your day-to-day will include reviewing and processing vendor invoices of general operating expenses.

Responsabilities

• Receives and processes general operating expense vendor invoices, internal check requests, and ensures each invoice is approved by appropriate department head.
• Codes invoices with general ledger account number, profit center, etc. upon receiving coding approval from accountants and/or Controller. Maintains alphabetical open invoice file for unpaid invoices.
• Expense report review and approval through vouching to supporting documentation. Follows up with departments heads to obtain proper approvals.
• Reconciles vendor statements.
• Monitor and update of Vendor Invoice General Ledger Coding Matrix.
• Periodically reviews invoices scheduled for payment and special check requests with Controller, prints approved checks, prepare and routes for signature by authorized signors.
• Files check copy or vendor posted payment journal with original invoices for filing in permanent records.
• Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
• Corresponds with vendors and other departments regarding payment status. Provides payment allocation detail to vendors for ACH and Wire Transfer payments.
• Assist in other special projects and analysis as requested by the Controller.
  
  

Qualifications

• Bachelor’s Degree, preferred but not required
• Preferred 2 years of experience working in Accounts Payable and vendor reconciliations
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite
• Ability to multi-task in a fast-paced work environment and meet deadlines
  
  

Effective organizational, troubleshooting and problem-solving skills