Legal Administrative Assistant

High-profile, international law firm in Dallas, has an opportunity for a Legal Administrative Assistant to work with their Business Litigation Practice Group. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assigned timekeepers in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of their clients!

Salary: $85,000-$95,000 DOE

Duties & Responsibilities:

• Will provide a unique level of support through daily administrative support to assigned attorneys in their practice group as well as other members of the cross-firm team.
• The Business Litigation Legal AA is expected to show administrative skill sets in a broad array of business litigation ranging from anti-trust actions, to appeals, to class actions, financial services, trade secrets, and white collar crime.
• Proficient experience and knowledge of the business litigation practice is necessary to prove successful in the role.
• Create, maintain and properly close client and matter files.
• Manage the conflict check process, prepare engagement agreements and establish necessary financial information to allow for time entry and invoicing.
• Enter time on behalf of assigned attorneys, submit expense reports, process payment requests and coordinate the client billing process.
• Schedule meetings, conference calls and travel arrangements.
• Litigation Support: will assist in day-to-day litigation administrative support including processing received filings through the appropriate platform and distributing as instructed; maintaining an accurate log of pleadings and orders; ensuring deadlines are adhered to; assist in marking and preparing exhibit notebooks; assist in other aspects of trial preparation; schedule any mediations, arbitrations, or hearings, as directed; preparing and e-filing pleadings as instructed with the appropriate courts; working with cross-office litigation teams as necessary.

Qualifications:

• Ability to problem-solve.
• Excellent interpersonal, verbal and written communication skills.
• Ability to concentrate on tasks, make decisions and work effectively in a high-pressure, deadline-orientated environment.
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting with others.
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment.
• 3 years of Legal administrative experience, with a background in time entry, billing, invoicing and calendar management.
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint).
• Experience in Am Law 50/100 firms strongly preferred.

Compensation & Benefits:

• Firm offers a flexible working environment for work-life success. This is a hybrid position 3 days in office and 2 remote.
• Wellness programming with personalized content and activities.
• Variety of health plan options, as well as dental, vision and 401(k) plans.
• The firm offers a 37.5 work week.