What are the responsibilities and job description for the Medical Office Specialist, Oncology Shared position at DHR Health?

DHR Health - US : TX : Edinburg - Days

Summary : MISSION STATEMENT :

Our Mission is to improve the well-being of those we serve with a commitment to excellence : every patient, every encounter, every time.

VISION :

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY :

The Medical Office Specialist is a key member of the Physician Practice and provides clinical / administrative expertise to ensure all patients receive high quality, efficient care.

POSITION EDUCATION / QUALIFICATIONS :

High School / GED, preferred
MOS Certificate, preferred
Bilingual - English / Spanish, required

JOB KNOWLEDGE / EXPERIENCE :

Minimum of two (2) years receptionist experience required

Previous experience in a busy medical office setting is preferred

Medical terminology experience / education, preferred.

Billing and insurance verification knowledge preferred

Excellent customer service and interpersonal skills

Computer skills required with knowledge of Microsoft Office suite

Good written and verbal communication skills required

Previous experience in a teaching facility preferred

Ability to use and learn EMR and practice management software

Responsibilities :

POSITION RESPONSIBILITES :

Working front desk, greet patients and visitors; be courteous, polite and helpful to the public, patients and clients at all times when representing the practice, providing excellent customer service

Greet patients to the practice in a warm and friendly manner

Respect and maintain privacy and dignity of patients; assure confidentiality at all times

Working at the reception desk, checking patients both in and out of the practice as needed, and properly documenting registration

Ability to answer and direct all phone calls appropriately received in a busy office practice maintaining the customer service skills as set forth by Renaissance Medical Foundation

Ability to take accurate and understandable messages and route them to the appropriate party as necessary

Make appointments for new and established patients

Note cancelled and rescheduled appointments through prescribed protocols set up by the office

File faxed / scanned information in charts for review by provider, if needed

Proficient use of Lobby software (process improvement tool) for patient throughput and patient satisfaction

Communicating with patients, team members and providers

Scheduling, canceling, and rescheduling patient appointments and reporting data

Running reports as needed

Reminding patients of upcoming appointments and tracking missed appointments

Forwarding telephone calls appropriately and following up on return calls

Insurance verification, authorization and verification of patient demographics for entry into computer system

Retrieving and filing of medical records and delivering to appropriate providers as needed

Other copying, filing, scanning and faxing duties

Collecting co-pays and cash from patients, getting authorization on credit cards

Entering charges, payments, and daily balancing, as needed

Prepare and scan packets needed for billing company as needed

Submitting orders for clearances

End of month closing

Other duties as assigned

LINES OF REPSONSIBILITES :

Chain-of-command)

1. Infusion Supervisor→ 2. Practice Manager→ 3. RN Director→ 4. VP of Oncology→ 5. Chief Ambulatory Officer

Other information : CUSTOMER SERVICE :

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including : Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC :

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his / her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT : (ADA) :

A. Essential Duties : Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position :

Light / moderate lifting up to 20 lbs., from the floor to shoulder height.

Kneeling

Must be able to assist other employees with lifting more than 20 lbs.

Walking

Light / moderate carrying up to 20 lbs.

Standing / Squatting

Straight pulling

Sitting

Pulling hand over hand

Pushing

Repeated bending

Stooping / Bending

Reaching above shoulder

Climbing Stairs

Simple grasping

Climbing Ladders

Dual simultaneous grasping

Depth Perceptions needed

Ability to see

Identify Colors

Operating office equipment

Twisting

Operating mechanical equipment

Crawling

Ability to read and write

Ability to Count

Ability to hear verbal communication without aid

Operating Personal Vehicle

Ability to comprehend written / verbal communication

Other : Ability to deal with stress

OSHA Category

B. Working Conditions : The individual spends over 95% of his / her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure : This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes : HIGH 1 2 3 4 5 6 LOW

Intelligence : General learning ability : The ability to "catch on" or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal : Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical : Ability to perform arithmetic operations quickly and accurately. 2

Spatial : Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to "visualize" objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception : Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception : Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination : Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity : Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity : Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination : Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination : Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire / transfer date.

Employee Signature : ________________________________ Date : ____________________

Transfer / Hire Date Effective : ________________________.

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