OR Supply Chain Manager - FT - Days - Supply Chain

DHR Health - US:TX:Edinburg - Days

Summary:

POSITION SUMMARY:

The OR Supply Chain Manager oversees the planning, implementation, and tracking of supply chain functions within the surgical areas.

POSITION EDUCATION/ QUALIFICATIONS :

• High school diploma or GED graduate required

• Valid Texas driver's license required

• At least (4) years’ experience in supply chain required

• Experience in OR supply chain required

• Requires good communication and organizational skills

• Must possess reasoning ability and good independent judgment

• Must be familiar with surgical supplies, instruments, and equipment

• Must have the ability to develop inventory tracking systems for all of the above and must have working knowledge of computers and software applications

• • Computer knowledge is required
  • Must be able to be sensitive to cultural and bilingual issues
  • Good written and verbal communication skills required
  • Ability to read, write, and speak English
  • Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

  JOB KNOWLEDGE/EXPERIENCE :

  • Requires good communication and organizational skills
  • Requires reasoning ability and good independent judgment
  • Working knowledge of computers and software applications necessary for the job
  • The ability to retrieve, communicate and present data and information both verbally and in writing required; as is the ability to express or exchange ideas by means of the spoken and written word
  • Must be flexible with work scheduling
  • Proficient in the preparation, set up, and supplies used for patient care
  • Demonstrates competency to operate office machines, warehouse equipment and MMIS applications

Responsibilities:

POSITION RESPONSIBILITES:

• Integrates the department(s) and its services into the organization’s primary mission

• Leads initiatives resulting in enhanced physician, patient and employee satisfaction and improved quality

• Ensures that adequate, appropriately competent and qualified staff is available to meet patient care needs

• Actively works to develop and maintain good working relationships with medical staff, other leadership within the organization and staff

• Collaborates with the Surgical Service Directors

• Coordinates and integrates services within the department(s) and with other departments

• Coordinates and participates in orientation of new staff in Supply Chain in the OR space

• Meet with vendors and management staff to provide assistance in their quest for new products and processes to provide quality patient care

• Plans for a smooth flow of daily surgical caseload by coordinating and communicating with the OR Leadership and Sterile Processing Leadership

• Serves as the Operating Room’s primary contact for surgical instrument and equipment vendors

• Contacts Sales Representatives and vendors for in-service on specialty products

• Check on consignment agreements for proper pricing on products

• Make sure that Consignment items are replaced as soon as possible.(When item is used replacement must be ordered ASAP)

• Go thru Consignment lists to make sure that all products are available at all times

• Check with Sales Reps. for items that can be upgraded and given better price

• Make sure that sales reps are following procedures while in the facility

• Check on the movement of inventory, items that move or have a high usage to make sure good par level is in place, and the items that don’t move keep a low inventory

• Coordinates with vendors for loaner instrument trays needed for specialty cases

• Responsible for the management of the operation and functions of the OR Supply Chain areas from day to day

• Responsible to promote safety, cost effective use of resources, and the delivery of quality service that is satisfying to the hospital

• Assesses the inventory level on a constant basis to maximize accuracy of levels ordered and maintained

• Manages and guides staff members to properly stock and distribute supplies and equipment accurately and efficiently

• Addresses Missing Items report with staff on a daily basis

• Analyzes and evaluates services rendered to improve quality of department service

• Employs policies, equipment and staff to gain the most effective means of achieving quality service

• Demonstrates the ability to provide the appropriate equipment and supplies that meets the requirements of the hospital

• Develops leadership qualities in staff members by delegating responsibly that they may be successful in their attempts to carry out delegated duties

• Expedites orders, research and resolve delays in products being shipped or received at this facility

• Coordinates readiness of OR Supply Chain areas for Physical Inventory

• May perform other tasks and duties as assigned that are appropriate with operation of the Supply Chain Department

Other information:

LINES OF REPSONSIBILITES :

(Chain-of-command)

1. Director of Supply Chain 2. Vice President of Supply Chain

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC :

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA) :

A. Essential Duties : Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

B. Working Conditions : The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes : HIGH 1 2 3 4 5 6 LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________

Transfer/Hire Date Effective: ________________________.