Specialist II Correspondence - FT - Days - HIM Med Rec

DHR Health - US:TX:Edinburg - Days

Summary:

FLSA STATUS: Exempt Non-Exempt

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

Primary responsibilities include coordinating release of medical records in response to external audit request letters.

POSITION EDUCATION/ QUALIFICATIONS:

• High school graduate /GED certificate or equivalent is required.
• Requires excellent customer service skills
• Graduate of Health Information Management program (RHIT/RHIA) strongly preferred
• Computer skills with knowledge of Microsoft Office suite necessary
• Good written and verbal communication skills required
• Texas Driver’s License under clear status with the DMV required.

JOB KNOWLEDGE/EXPERIENCE:

• One (1) year of Hospital Information Management experience strongly preferred

• Medical Records experience preferred

• Working knowledge of computers systems required

• Thorough knowledge of principles and practices of Health Information Management

• Knowledge in the methods involved in collecting and analyzing medical record data

• Knowledge in medical terminology and medicolegal ethics

• Knowledge of pertinent Federal, State and local regulations concerning medical records OSHPD data, and reports vital statistics and diseases

• Knowledge of the uses and limitations of medical records
  

Responsibilities:

POSITION RESPONSIBILITIES:

• Coordinates all external payer audits to make sure all proper documentation is obtained by auditing each account and communicate as necessary with appropriate departments and providers in order to meet the deadline

• Maintains all correspondence by scanning into Cerner, enters notes in Paragon, enters Paragon- Release of Information when received and update once mailed out. Including encrypting CD’s and contacting the provider with the password

• Able to navigate through Paragon notes before releasing any records to ensure that it is not a merged or combined account

• Compiles a Reconciliation Report by communicating with Business Office on a weekly basis in order reconcile all accounts received

• Compiles audit request log of requests received including the requesters information

• Contacts physician’s office to ensure completion of any pending documentation prior to mailing out the requests

• Assist Director/Manager with any special projects

• Must comply with all Policies and Procedures including confidentiality of Patient Health Information

• Performs other duties as assigned.

Other information:

LINES OF REPSONSIBILITIES:

(Chain-of-command)

1. HIM Supervisor 2. HIM Manager 3. HIM Director

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes: HIGH 1 2 3 4 5 6 LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________

Transfer/Hire Date Effective: ________________________.