Accounting and Disbursement Specialist

Basic Qualifications

Education/Training: A high school diploma or equivalent required. Associate’s degree preferred.

Skill(s): Proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations and communicative skills; proficient PC skills, including word processing and data entry skills; proficient 10-key skills; demonstrated knowledge of accounting principles and procedures; demonstrated knowledge of office machines and equipment; ability to bend, stoop, sit, stand, reach, and lift items weighing up to 25 lbs.; visual and auditory skills.

Experience: A minimum of three (3) years’ experience in general accounting functions normally required. In addition to the preferred experience requirements, the incumbent is expected to effectively perform multiple jobs, tasks, and duties throughout the division, department, or unit.

General Responsibilities

Responsible for performing duties which support the Accounting and Financial reporting function.

Essential Duties

1. Supports the mission of the organization and core values including: Respect, Stewardship, Service, and Quality.

2. Performs the essential duties of the position in a manner that is consistent with and supports the organization’s focus on a culture of customer service.

3. Performs duties which support the Accounting and Financial reporting function as follows:

a. Audits invoices, travel expense reports, petty cash and check requests for accuracy, approval, proper receipts, and documentation according to corporate policies.

b. Enters invoice documents for payment according to terms, ensuring timely payment; edit data entry of invoice detail and post to proper accounting period.

c. Researches past due balances to ensure payment was processed and received.

d. Responds to both internal and external inquiries on voucher payment status and other disbursement related issues; includes responds to inquiries on the accounts payable and vendor hotlines.

e. Creates new vendors within accounting system and performs appropriate sanction checks based on established requirements.

f. Prepares weekly vendor payments, including check and ACH processing; selects invoices for payments according to status and due date; prints checks and reports and invoice check matching.

g. Supports year-end 1099 information and processing.

h. Performs the monthly AP period close process.

i. Processes monthly foster family payments.

j. Processes accounts payable uploads for automated vendor inputs such as rents and car leases.

k. Prepares monthly prepaid expense schedules and related journal entries and reconciliations for assigned accounts.

l. Prepares monthly journal entries, both reclasses and accruals, and the related account reconciliations for assigned accounts.

m. Supports record retention and record management function for Finance Department.

n. Supports other Disbursement, Procurement and Accounting related process improvement initiatives.

4. Adheres to specific procedures and programs.

a. Ensures an atmosphere which allows for the privacy, dignity, and wellbeing of all residents, patients, and clients in a safe, secure environment.

b. Follows standard precautions.

c. Maintains awareness of individual responsibilities under the established Health and Safety Program and Fire/Safety Disaster Plan.

d. Supports and participates in the organization’s performance improvement initiatives.

5. Complies with Diakon’s policies and procedures, Diakon’s Code of Conduct, Corporate Compliance Program including the reporting and educational requirements of the Program.

6. Complies with all applicable federal, state and local laws, regulations and standards.

7. Coordinates specific work tasks with other personnel within the department as well as with other units and departments in order to ensure the smooth and efficient flow of information.

8. Reports pertinent information to the immediate supervisor as requested, or according to an established schedule; compiles information as necessary or as directed and provides data to appropriate personnel.

9. Provides excellent customer service by interacting and responding to needs/requests/issues of employees, families, contractors, colleague agencies, volunteers, visitors and or the general public.

10. Carries out work tasks utilizing ergonomic principles in a manner that maintains health and wellness and reduces injuries.

11. Maintains awareness of all services offered by Diakon; takes appropriate action to actively promote, support and communicate them to prospective clients, residents, and families.

12. Attends and/or completes all mandatory in-service education programs.

13. Participates in meetings and on task forces, committees, etc., as assigned.

Ancillary Duties

1. Performs tasks which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances.

Equipment/Machines

1. Telephone

2. PC/Computer keyboard/Printer

3. Fax machine/Photocopier

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Mechanicsburg, PA 17055 (Preferred)

Ability to Relocate:

• Mechanicsburg, PA 17055: Relocate before starting work (Preferred)

Work Location: In person