Office Manager

Title: Office Manager

Organization: Lansing Lugnuts

Reports to: General Manager

Summary of Responsibilities:

The Office Manager ensures the efficiency of the front office. The position assists the Club General Manager and Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited, facilitating gameday cash requirements, generating invoices for the club, making bank deposits either remotely or in person, assisting with seasonal payroll onboarding and processing, answering general questions, and ordering and maintaining office and break room supplies. This position also assists the General Manager and DBH Finance and may do special projects with other departments as requested.

Essential Functions of the Job:

• Assist the General Manager of the Club in day-to-day activities such as correspondence, scheduling appointments, and coordinating travel arrangements
• Assist DBH Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors
• Assist in onboarding and processing payroll for seasonal employees and ensure compliance with all relevant training and policies
• Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance
• Escalates local HR queries to the Corporate HR team as required
• Create invoices for the billing of Club partnerships
• Answer multi-line telephone system and forward calls to appropriate office personnel
• Greet and directs visitors
• Order, organize, and ensure all office supplies are on hand and that all office machinery is in good working order
• Order supplies for the breakroom and ensure cleanliness

Experience and Qualifications:

• High School Diploma/GED
• Associate or bachelor’s degree preferred but not required
• 1-2 years’ experience in an office environment
• Experience and knowledge of Microsoft Office, including Excel
• Proven administrative experience supporting multiple people and departments
• Experience working in an accounting environment and basic understanding of accounting principles
• Excellent organizational skills, attention to detail and ability to multitask
• Ability to maintain confidentiality and professionalism