Office Manager

Summary:

The Office Manager is responsible for ensuring the smooth operation of the office environment, maintaining office equipment, and supporting the CEO and other C-level executives. This role involves overseeing office maintenance, managing budgets and expenses, ordering supplies, and handling IT equipment. The Office Manager will also organize meetings, track travel and expenses, and maintain confidentiality in all aspects of the position.

Essential Functions:

• Coordinate maintenance services to ensure office cleanliness, safety, and functioning equipment.
• Manage office budget and expenses, ensuring timely submission of invoices to Accounts Payable.
• Order office supplies, furniture, appliances, and electronics as needed.
• Oversee office renovations and address any ongoing office requirements.
• Ensure IT equipment is operational and functioning efficiently.
• Coordinate onsite meetings and lunches for guests and the Diamond Team.
• Maintain strict confidentiality in all duties.
• Manage the CEO's calendar and schedule.
• Track CEO's travel and expenses, ensuring timely processing.
• Provide support for other C-level executives as necessary
• Assist with lease administration tasks as needed, ensuring accuracy and timely completion of related duties
• Employees must be able to perform the essential functions of the position, with or without reasonable accommodation, in accordance with company policy and applicable laws
  
  
  

Requirements

Required skills and qualifications:

• Ability to work independently and take initiative.
• Proactive, responsive, and solution-oriented approach.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office, particularly Excel.
• Exceptional attention to detail.
• Must be able to commute daily to the Delray Beach office
  
  
  

Benefits

What We Offer:

• Competitive salary and comprehensive benefits package
• A collaborative and innovative work environment
• Exciting opportunity with a fast-growing company
  
  

Diamond Communications is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.