Mariposa Hourly - Administrative Assistant

Job Description
Job Title: Administrative Assistant – DGC - Operations, LLC

Location: Byron, California (Mariposa Energy Project)

Basic Function: Safety and Environmental awareness are of paramount concern in all job functions within DGC Operations LLC. The Administrative Assistant position leads by example, by facilitating a positive and open safety culture, as well as a diligent and effective environmental program.

The Administrative Assistant will be responsible for the administrative support of the facility.

Reports to: Business Administrator

Essential Duties and Responsibilities:
In coordination and under the direction of site management and supervision:

• Process accounts payable working with corporate accounting staff and other departments as necessary. Perform Ledger Entries with accounting software.
• Maintains costs records in a manner consistent with generally accepted accounting principles, in support of DGC Operations, LLC, regulatory agencies, and DGC OPS policies and procedures.
• Assists Company in the preparation of annual operating budgets and updates.
• Prepare routine financial statements, monthly reporting and others as directed by the Plant Manager.
• Day-to-day administrative support for site management, supervision and personnel.
• Assist plant staff in business travel arrangements, expense reporting, etc.
• Create, edit and review documents and spreadsheets.
• Manage, sort and distribute mail, fax transmittals and other package shipments as assigned.
• Monitor Site Gates
• Greet visitors and guests to the facility and ensure their plant contacts are notified. Verify the visitors/contractors have properly signed in to the plant sign-in system.
• Perform process of receiving and warehouse duties.
• Perform inventory functions such as accurately entering parts and materials physically and electronically into designated warehouse / storage areas.
• Operate small warehouse equipment.
• Coordinate logistics for plant events, tours, meetings and outages.
• Maintain cleanliness and appearance of copy room, kitchen, lobby, conference rooms and other areas as assigned.
• Order and maintain office and kitchen supplies for the facility.
• Maintain document (training, purchasing, compliance, etc.) record keeping and filing in an organized fashion physically and electronically.
• Order meals and catering for meetings. Clean up and put away items as needed.
• Willing to work overtime as needed to complete critical tasks such as payables, month end reporting, inventory audits, outage preparation and support, or other activities.
• Handle multiple assignments, work within deadlines.
• Be proactive in work scope; setting goals, taking action steps towards those goals, and continuously learning and growing.
• Independent judgment is required in establishing or adapting work procedures to new situations and in performing varied administrative services.
• Perform cross training with Business Administrator when required in performance of their duties, to maintain backup abilities.
• Perform other duties and administrative tasks as assigned.

The above statements reflect the general expectations considered necessary to describe the essential functions of the job and are not to be construed as a detailed description of all the work requirements that may be inherent in the position.

Qualifications:
1. Two years of experience working in an administrative role / office environment.
2. Must be able to manage multiple activities at the same time, prioritize tasks and adapt to changes in plans quickly to support the needs of the facility and team members.
3. Skill in communicating effectively in individual or group settings.
4. Strong interpersonal skills, outgoing and energetic.
5. Must be able to perform job duties with minimal supervision and direction (after receiving applicable guidance and training).
6. Knowledge and experience in MS software products. Specifically, in MS Word and Excel. Knowledge and experience in financial and CMMS software (Maximo, Great Plains, SAP, etc.) is desired.
7. Ability to type 35-40 WPM.
8. Ability to train and qualify to operate a forklift and other warehouse equipment.
9. Ability to work in a warehouse / industrial environment, climb stairs, safely lift items up to 50 lbs.