What are the responsibilities and job description for the Administrative Assistant position at DiaSorin?
Diasorin is a global leader in diagnostic solutions, pushing the boundaries of science and technology to create cutting-edge tools that improve healthcare worldwide. With a legacy spanning over 50 years, we've earned our reputation for excellence by developing innovative diagnostic assays and instruments that are trusted by healthcare providers around the world.
Our broad offering of diagnostic tests and Licensed Technology solutions, made available thanks to ongoing investments in research, positions us as the player with the widest range of specialty solutions in the sector and identifies us as the "Diagnostics Specialist."
Why Join Diasorin?
Impactful Work: When you join Diasorin, you become part of a team that's dedicated to improving lives. Your contributions will directly impact patient care, making a meaningful difference in the world.
Global Reach & Innovation: Our work transcends borders. Joining Diasorin means collaborating with colleagues from all over the world, expanding your horizons, and contributing to global healthcare solutions at the forefront of the diagnostic industry.
Diverse and Inclusive Culture: We believe in the strength of diversity, and our inclusive culture reflects this commitment. We value your unique perspective and offer a supportive, collaborative environment where everyone can thrive.
Join Our Team: If you're passionate about innovation, diversity, and making a positive impact on healthcare, Diasorin is the place for you. We're looking for passionate and talented individuals who are ready to embrace new challenges and drive healthcare solutions forward.
Are you ready to be part of a dynamic team that's shaping the future of diagnostics? Join Diasorin and become a catalyst for change in the world of healthcare. Apply today and be a part of our exciting journey toward a healthier, more connected world. Together, we can make an impact!
Job Scope: We are seeking a highly organized, proactive, and versatile individual to join our team as Administrative Assistant. This multifaceted role blends reception duties, administrative support for the site leader, and event coordination responsibilities. The ideal candidate will be a detail-oriented multitasker who thrives in a fast-paced environment, possesses excellent communication skills, and has a strong ability to coordinate complex tasks while maintaining a positive and professional demeanor.
This role will be the first point of contact for visitors, provide crucial administrative support to the site leader, and ensure the seamless planning and execution of showcase events. They will contribute to a positive experience for both internal team members and external partners.
Key Duties and Responsibilities:
Receptionist Duties:
Act as the first point of contact for all visitors, clients, and vendors, offering a warm and professional greeting.
Answer and direct incoming phone calls, responding to inquiries and taking messages as necessary.
Handle all incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
Maintain a clean, organized, and welcoming front desk area that reflects Diasorin’s professional image.
Ensure adherence to security protocols, including logging visitors, issuing badges (where applicable), and overseeing building access.
Monitor office entry points, ensuring that only authorized personnel have access to restricted areas.
Administrative Support for Site Leader:
Provide proactive and efficient administrative support to the site leader, managing their calendar, scheduling meetings, and coordinating appointments.
Draft, proofread, and edit correspondence, reports, presentations, and other business documents as needed.
Assist in preparing briefing materials and presentations for meetings with internal teams and external stakeholders.
Coordinate and manage the site leader’s travel arrangements, including booking flights, accommodations, and transportation, ensuring smooth and cost-effective itineraries.
Act as a liaison between the site leader and other departments, facilitating communication and follow-up.
Maintain confidentiality of sensitive information and assist with other ad-hoc administrative tasks as required.
Showcase Coordinator:
Plan, organize, and execute showcase events, from conception to completion, ensuring that all elements are well-coordinated and meet event goals.
Work closely with internal teams and external vendors to manage logistics, including venue selection, catering, audiovisual requirements, and event materials.
Oversee event setup, including the arrangement of materials, displays, and décor, ensuring all items are prepared and in place before the event begins.
Coordinate with marketing, communications, and other departments to ensure event promotion and visibility through appropriate channels.
Manage event invitations, RSVPs, and attendee communication, ensuring that all participants are well-informed and prepared.
Ensure the seamless execution of events by troubleshooting issues as they arise, managing on-site staff, and ensuring the event runs smoothly.
After the event, gather feedback and track event metrics to evaluate success and provide recommendations for future showcases.
Education, Experience, and Qualifications:
Minimum of 3 years of experience in a receptionist, administrative assistant, or event coordination role, ideally within a corporate or office environment.
Excellent organizational, time-management, and multitasking skills.
Strong verbal and written communication skills, with the ability to interact professionally with clients, visitors, and team members at all levels.
Ability to manage competing priorities, handle multiple tasks simultaneously, and meet deadlines.
High level of attention to detail and a commitment to delivering high-quality work.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (copiers, phones, etc.).
Strong interpersonal skills with the ability to build positive relationships with colleagues, clients, and stakeholders.
Knowledge of office management and best practices for coordinating meetings, travel, and office supplies.
Ability to maintain discretion and confidentiality when handling sensitive information.
A proactive, solution-oriented mindset with a positive attitude toward problem-solving.
Flexibility and adaptability to change, with a willingness to take on new tasks as they arise.
Ability to work independently as well as collaboratively with a team.
Thrives in a fast-paced, collaborative environment, efficiently works under pressure, within deadlines or other time essential constraints
Excellent communication skills, both written and verbal, to clearly and concisely communicate to all levels of the organization
Strong work ethic and an ability to excel within a rapidly changing and growing organization
What we offer
Hourly Range
The hourly range for this position is $21.00 - 32.00 / Hourly. The hourly range for this role represents the numerous factors considered in the hiring decisions including, but not limited to, educations, skills, work experience, certifications, etc. Beyond base salary, Diasorin offers a competitive rewards package focused on your overall well-being. We are proud to offer a comprehensive plan of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks. Benefits may vary by role, country, region, union status, and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award, if any, depends on various factors, including, individual and organizational performance.
Diasorin is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and Canada and to complete the required employment eligibility verification document form upon hire.
Diasorin is committed to providing reasonable accommodations for qualified individuals with disabilities. If you are a US or Canada candidate and require assistance or accommodation during the application process, please contact the North America Talent Acquisition Team at hrtalent@diasorin.com or 1-800-328-1482 to request an accommodation.
The above job description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Diasorin reserves the right to modify or amend this job posting as needed to comply with local laws and regulations.
Please note that offers of employment at Diasorin may be contingent upon successful completion of a pre-employment background check and drug screen, subject to applicable laws and regulations.
This position is not eligible for partnership with a third-party search firm vendor without expressed, written consent from the Diasorin Human Resources Department.
Our broad offering of diagnostic tests and Licensed Technology solutions, made available thanks to ongoing investments in research, positions us as the player with the widest range of specialty solutions in the sector and identifies us as the "Diagnostics Specialist."
Why Join Diasorin?
Impactful Work: When you join Diasorin, you become part of a team that's dedicated to improving lives. Your contributions will directly impact patient care, making a meaningful difference in the world.
Global Reach & Innovation: Our work transcends borders. Joining Diasorin means collaborating with colleagues from all over the world, expanding your horizons, and contributing to global healthcare solutions at the forefront of the diagnostic industry.
Diverse and Inclusive Culture: We believe in the strength of diversity, and our inclusive culture reflects this commitment. We value your unique perspective and offer a supportive, collaborative environment where everyone can thrive.
Join Our Team: If you're passionate about innovation, diversity, and making a positive impact on healthcare, Diasorin is the place for you. We're looking for passionate and talented individuals who are ready to embrace new challenges and drive healthcare solutions forward.
Are you ready to be part of a dynamic team that's shaping the future of diagnostics? Join Diasorin and become a catalyst for change in the world of healthcare. Apply today and be a part of our exciting journey toward a healthier, more connected world. Together, we can make an impact!
Job Scope: We are seeking a highly organized, proactive, and versatile individual to join our team as Administrative Assistant. This multifaceted role blends reception duties, administrative support for the site leader, and event coordination responsibilities. The ideal candidate will be a detail-oriented multitasker who thrives in a fast-paced environment, possesses excellent communication skills, and has a strong ability to coordinate complex tasks while maintaining a positive and professional demeanor.
This role will be the first point of contact for visitors, provide crucial administrative support to the site leader, and ensure the seamless planning and execution of showcase events. They will contribute to a positive experience for both internal team members and external partners.
Key Duties and Responsibilities:
Receptionist Duties:
Act as the first point of contact for all visitors, clients, and vendors, offering a warm and professional greeting.
Answer and direct incoming phone calls, responding to inquiries and taking messages as necessary.
Handle all incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
Maintain a clean, organized, and welcoming front desk area that reflects Diasorin’s professional image.
Ensure adherence to security protocols, including logging visitors, issuing badges (where applicable), and overseeing building access.
Monitor office entry points, ensuring that only authorized personnel have access to restricted areas.
Administrative Support for Site Leader:
Provide proactive and efficient administrative support to the site leader, managing their calendar, scheduling meetings, and coordinating appointments.
Draft, proofread, and edit correspondence, reports, presentations, and other business documents as needed.
Assist in preparing briefing materials and presentations for meetings with internal teams and external stakeholders.
Coordinate and manage the site leader’s travel arrangements, including booking flights, accommodations, and transportation, ensuring smooth and cost-effective itineraries.
Act as a liaison between the site leader and other departments, facilitating communication and follow-up.
Maintain confidentiality of sensitive information and assist with other ad-hoc administrative tasks as required.
Showcase Coordinator:
Plan, organize, and execute showcase events, from conception to completion, ensuring that all elements are well-coordinated and meet event goals.
Work closely with internal teams and external vendors to manage logistics, including venue selection, catering, audiovisual requirements, and event materials.
Oversee event setup, including the arrangement of materials, displays, and décor, ensuring all items are prepared and in place before the event begins.
Coordinate with marketing, communications, and other departments to ensure event promotion and visibility through appropriate channels.
Manage event invitations, RSVPs, and attendee communication, ensuring that all participants are well-informed and prepared.
Ensure the seamless execution of events by troubleshooting issues as they arise, managing on-site staff, and ensuring the event runs smoothly.
After the event, gather feedback and track event metrics to evaluate success and provide recommendations for future showcases.
Education, Experience, and Qualifications:
Minimum of 3 years of experience in a receptionist, administrative assistant, or event coordination role, ideally within a corporate or office environment.
Excellent organizational, time-management, and multitasking skills.
Strong verbal and written communication skills, with the ability to interact professionally with clients, visitors, and team members at all levels.
Ability to manage competing priorities, handle multiple tasks simultaneously, and meet deadlines.
High level of attention to detail and a commitment to delivering high-quality work.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (copiers, phones, etc.).
Strong interpersonal skills with the ability to build positive relationships with colleagues, clients, and stakeholders.
Knowledge of office management and best practices for coordinating meetings, travel, and office supplies.
Ability to maintain discretion and confidentiality when handling sensitive information.
A proactive, solution-oriented mindset with a positive attitude toward problem-solving.
Flexibility and adaptability to change, with a willingness to take on new tasks as they arise.
Ability to work independently as well as collaboratively with a team.
Thrives in a fast-paced, collaborative environment, efficiently works under pressure, within deadlines or other time essential constraints
Excellent communication skills, both written and verbal, to clearly and concisely communicate to all levels of the organization
Strong work ethic and an ability to excel within a rapidly changing and growing organization
What we offer
Hourly Range
The hourly range for this position is $21.00 - 32.00 / Hourly. The hourly range for this role represents the numerous factors considered in the hiring decisions including, but not limited to, educations, skills, work experience, certifications, etc. Beyond base salary, Diasorin offers a competitive rewards package focused on your overall well-being. We are proud to offer a comprehensive plan of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks. Benefits may vary by role, country, region, union status, and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award, if any, depends on various factors, including, individual and organizational performance.
Diasorin is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and Canada and to complete the required employment eligibility verification document form upon hire.
Diasorin is committed to providing reasonable accommodations for qualified individuals with disabilities. If you are a US or Canada candidate and require assistance or accommodation during the application process, please contact the North America Talent Acquisition Team at hrtalent@diasorin.com or 1-800-328-1482 to request an accommodation.
The above job description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Diasorin reserves the right to modify or amend this job posting as needed to comply with local laws and regulations.
Please note that offers of employment at Diasorin may be contingent upon successful completion of a pre-employment background check and drug screen, subject to applicable laws and regulations.
This position is not eligible for partnership with a third-party search firm vendor without expressed, written consent from the Diasorin Human Resources Department.
Salary : $21 - $32
