Executive Director of Facilities and Operations

Position: Executive Director of Facilities and Operations

Department: Superintendent

Wage/Hour Status: Non-Exempt

Immediate Supervisor: Superintendent

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY:

• Responsible for the strategic planning, development, implementation, and management of district-wide support operations, including maintenance, custodial services, food & nutrition services, and transportation departments
• Ensure the efficient delivery of essential services that support student success by maintaining safe, clean, and well-functioning facilities, providing nutritious meals, and ensuring safe transportation for all students

QUALIFICATIONS:

Education/Certification:

• Bachelor's degree in Business Administration, Operations Management, or related field from an accredited college or university
• Master's degree (preferred)
• Valid Texas driver's license

Special Knowledge/Skills:

• Demonstrated knowledge of operations management principles and best practices
• Strong understanding of federal, state, and local regulations related to school operations
• Expertise in budget development and fiscal management
• Proven ability to interpret data and evaluate program effectiveness
• Strong leadership and organizational skills with the ability to manage multiple departments
• Excellent communication, public relations, and interpersonal skills
• Proficient in the use of technology and management information systems
• Knowledge of safety regulations and preventive maintenance programs

Experience:

• Minimum of five (5) years of supervisory experience
• Minimum of five (5) years of experience in facilities operations management (preferred)
• Experience in public school administration (preferred)

MAJOR RESPONSIBILITIES AND DUTIES:

Operations Management:

• Direct and coordinate the daily operations of maintenance, custodial, food & nutrition services, and transportation departments
• Develop and implement strategic plans aligned with district goals to ensure efficient and effective delivery of support services
• Establish and maintain quality standards for all support service departments
• Monitor and evaluate program effectiveness using data-driven approaches
• Coordinate with architects and contractors during construction and renovation projects
• Ensure compliance with all safety standards and regulations
• Develop and implement preventive maintenance programs for facilities and equipment

Personnel Management:

• Supervise, evaluate, and recommend the selection, retention, and dismissal of department directors and key staff
• Provide leadership and professional development opportunities for department personnel
• Establish performance expectations and conduct regular evaluations
• Foster a positive work environment that promotes collaboration and continuous improvement

Budget and Resource Management:

• Develop and manage annual budgets for all supervised departments
• Monitor expenditures and implement cost-effective measures
• Oversee the procurement of supplies, equipment, and services
• Manage contracts with vendors and service providers

Employee Offboarding & Terminations:

• Process voluntary and involuntary terminations, ensuring proper documentation and exit procedures
• Assist in conducting final payroll processing, including benefits termination and payout of any accrued leave
• Provide guidance to departing employees on return of district property

Communication and Community Relations:

• Serve as liaison between support services departments and district administration
• Maintain effective communication with staff, parents, and community members
• Prepare and present reports to the School Board regarding support services operations
• Respond to and resolve concerns from staff, parents, and community members

Policy and Compliance:

• Ensure compliance with federal, state, and local regulations
• Develop and implement department policies and procedures
• Maintain accurate records and prepare required reports
• Stay current with changes in laws and regulations affecting school operations

Supervisory Responsibilities:

• Director of Custodial Services
• Director of Facility Services
• Director of Food & Nutrition Services
• Director of Transportation
• Support services department staff

EXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Motion: Frequent walking and standing; occasional bending/stooping, pushing/pulling, and twisting

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work inside and outside; exposure to extreme temperatures, noise, and environmental hazards; frequent districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; maintain confidentiality

Professional Dress: Dress must be clean, neat, appropriate for his or her assignment, and in accordance with any additional standards established by his or her supervisor and approved by the Superintendent.

EVALUATION:

• Performance of this position will be evaluated annually