What are the responsibilities and job description for the Accounts Payable Specialist position at Dickinson ISD?
Position: Accounts Payable Specialist
Department: Business Office/ESC
Wage/Hour Status: Non-exempt
Immediate Supervisor: Executive Director of Business Operations
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
Position Summary
Education/Certification
Mental Demands/Physical Demands/Environmental Factors
Department: Business Office/ESC
Wage/Hour Status: Non-exempt
Immediate Supervisor: Executive Director of Business Operations
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
Position Summary
- Perform the duties of maintaining the district's financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles
- Perform the duties for the efficient processing of purchase orders and paying of the district's accounts
Education/Certification
- High School Diploma or GED
- Have thirty (30) semester hours of college credit with some business/accounting training
- Advanced knowledge in accounts payable process
- Knowledge of basic accounting principles
- Knowledge of District policy and procedures
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to be organized and produce accurate results while meeting established deadlines
- Demonstrate advanced skills in computer literacy in the area of word processing, spreadsheets, and data entry
- Ability to communicate effectively in both oral and written communications
- Proficient in maintaining auditable file records according to guidelines and content
- Proficiency in the use of a ten-key calculator
- Ability to establish and maintain positive working relationships with all District employees and vendors
- Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision
- Minimum of five years (5) experience of accounts payable experience preferred
- Minimum of two years (2) experience in a school-related environment preferred
- Keep the Executive Director of Business Operations informed on the business affairs of the district
- Responsible for entering and balancing accounts payable disbursements for assigned departments/campuses in the Districts Financial Accounting System
- Distribute and file accounts payable disbursements for assigned departments/campuses according to the current process
- Assist departments/campuses on inquiries concerning the purchasing process
- Respond to inquiries from vendors on various aspects of the district's accounts payable disbursements
- Post deposits for assigned departments/campuses
- Maintain all outstanding encumbrances
- Process tax-exempt requests
- Maintain a continuous internal control for accounts payable
- Monitor department mail and email
- Maintain all vendor payment options
- Maintain confidentiality of employee information
- Maintain regular and reliable attendance
- Maintain an accurate track of hours worked through the District software
- Maintain professional, ethical use of district network resources
- Monitor and maintain a department filing system
- Complete special projects
- Perform other duties as assigned
- Computer, printer, copier, telephone, fax machine
Mental Demands/Physical Demands/Environmental Factors
- Regularly required to stand, walk, sit, climb, talk and hear
- Occasionally required to reach with hands and arms
- May require the employee to travel between sites independently and to work at various sites
- Ability to perform a variety of duties concurrently
- Light to moderate lifting
- Lengthy sessions working on a computer
- Occasional stresses caused by deadlines
- Frequent interruptions
- Occasional long hours
- Regular Attendance
- Maintain emotional control under stress