Coordinator of Student Attendance and Residency Compliance

Position: Coordinator of Student Attendance and Residency Compliance

Department: PEIMS/Superintendent

Wage/Hour Status: Exempt

Immediate Supervisor(s): Director of Data Quality & Student Information Systems

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

Position Summary

• Serve as a district-level administrator responsible for overseeing student attendance initiatives
• Manage the residency verification processes
• Ensure compliance with compulsory attendance laws
• Work collaboratively with campus administrators, district leadership, and families to implement effective attendance intervention strategies
• Maintain accurate residency documentation
  
  

QUALIFICATIONS:

Education/Certification

• Bachelor's degree in Education, Social Work, or related field
• Master's degree (preferred)
• Valid Texas teaching or administrative certification (preferred)
• Minimum of five years' experience in education or related field
• Bilingual in Spanish: written/spoken (preferred)
  
  

Special Knowledge/Skills:

• Comprehensive knowledge of Texas Education Code and compulsory attendance laws
• Strong analytical and investigative skills for residency verification
• Excellent organizational and data management abilities
• Strong interpersonal and communication skills
• Proficiency in data analysis and reporting software
• Ability to work effectively with diverse stakeholders
  
  

Experience:

• Minimum of 3 years campus administrator experience (preferred)
  
  

MAJOR RESPONSIBILITIES & DUTIES:

Monitor Student Attendance

• Conduct attendance meetings every three weeks at all campuses to analyze student attendance data
• Identify and track chronic absenteeism patterns
• Investigate truancy cases
• Coordinate Student Intervention Team (SIT) plans for at-risk students
• Schedule and attend Student Intervention Team (SIT) meetings for at-risk students
• Monitor implementation of attendance intervention plans
• Monitor attendance to assist campuses in achieving at least 95% ADA
• Conduct home visits as needed for chronically absent students
  
  

Residency Compliance:

• Oversee district-wide residency verification process
• Investigate and verify all submitted affidavits
• Maintain accurate documentation of residency verification
• Implement procedures to prevent residency fraud
  
  

Program Administration:

• Report directly to and collaborate regularly with the Director of Data Quality and Student Information Systems regarding attendance data
• Consistently communicate with the Assistant Superintendent for Administration or Director of Data Quality and Student Information Systems regarding affidavit procedures and attendance concerns
• Coordinate with campus attendance liaisons to implement intervention strategies
• Monitor and evaluate the effectiveness of attendance improvement initiatives
• Develop and maintain standard operating procedures for attendance tracking
• Provide professional development to campus staff regarding truancy procedures
• Prepare regular reports for school administrators or school boards on truancy trends, issues, and solutions
• Follow up with families, students, and school personnel to ensure that intervention strategies are being implemented effectively
• Adjust intervention plans as needed based on student progress or changes in circumstances
  
  

Legal Compliance:

• Ensure district compliance with state attendance laws
• Collaborate with each campus to coordinate and file truancy paperwork according to court timeline
• Collaborate with local law enforcement or the juvenile court system when legal intervention is required
• Participate in truancy hearings or meetings with judges, attorneys, or school district officials to discuss cases of chronic truancy
• Maintain thorough records of investigations, home visits, communications, and interventions
• Prepare reports or evidence for legal proceedings if a student's truancy case requires court intervention
• Ensure that all documentation related to truancy investigations are entered into Skyward
  
  

Perform additional duties as assigned by the Assistant Superintendent for Administration or Director of Data Quality and Student Information Systems

Mental Demands/Physical Demands/Environmental Factors

• Maintain emotional control under stress
• Frequent district and campus travel required
• Occasional evening and weekend work
• Ability to manage multiple priorities and deadlines
• Regular communication with diverse stakeholders
• Ability to work independently while maintaining strong collaborative relationships