What are the responsibilities and job description for the Department Secretary position at Dickinson ISD?
Position: Department Secretary
CampusEducation Support Center/Public Relations Department
Wage/Hour Status: Non-Exempt
Immediate Supervisor: Director of Public Relations and Director of Education Foundation
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
Position Summary
Education/Certification
Administrative Support & Scheduling
CampusEducation Support Center/Public Relations Department
Wage/Hour Status: Non-Exempt
Immediate Supervisor: Director of Public Relations and Director of Education Foundation
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
Position Summary
- Provide essential administrative support for the Public Relations and Community Engagement team while also assisting the Dickinson ISD Education Foundation
- Ensure the smooth operation of both departments by managing scheduling, budgeting, logistics, and technical support while contributing to district communication and fundraising initiatives
Education/Certification
- High School Diploma or GED
- Administrative Skills
- Communication Skills
- Office 365 Software Proficiency
- Time and Resource Management
- Customer Service Support
- Attention to Detail
- Knowledge of Educational Policies and Procedures
- Multitasking
- Professionalism and Discretion
- Teamwork and Collaboration
Administrative Support & Scheduling
- Manage the department budget and ordering for both the Communications Department and the Education Foundation
- Assist with managing the calendars of the Director of Public Relations and the Education Foundation Director, including scheduling meetings and coordinating event logistics
- Support both departments with data entry, financial records, and donor management
- Assist with paperwork for scholarships and follow-up with universities to ensure timely communication and processing
- Manage travel arrangements and expenses for the Public Relations and Community Engagement Department
- Serve as the first point of contact for website troubleshooting and user management inquiries, including password resets, page updates, and basic technical support
- Assist with maintaining web content and donor recognition updates for the Education Foundation
- Assist with planning and logistics for district and foundation events, including set-up, vendor coordination, and guest management
- Support social media and graphic content creation for the district's lobby displays, marquee, website, and foundation campaigns
- Assist in organizing back-to-school events, the Blue and White employee recognition event, Money for Meals, and foundation-sponsored events
- Provide support for both the Communications Department and the Education Foundation, ensuring collaboration between public relations efforts and donor relations
- Assist the Coordinator of Community Engagement with community partnership tasks and donor recognition
- Collaborate closely with both directors to ensure efficient communication and outreach strategies for the district and foundation
- Tools/Equipment Used: Personal computer and peripherals; standard instructional equipment
- Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting
- Motion: Frequent walking
- Lifting: Regular light lifting and carrying (less than 15 pounds); may lift and move items up to 45 lbs
- Environment: Work inside, may work outside; regular exposure to noise
- Mental Demands: Maintain emotional control under stress; work prolonged or irregular hours
