Executive Assistant

Starting pay $69,993

The Executive Assistant supports multiple executives, primarily the day-to-day operations of the Chief Operating Officer, and also provides support to the VP of Strategic Growth & Engagement. The Executive Assistant must work autonomously as well as in a team environment. They must possess strong interpersonal and communications skills and be highly organized and systems / process-oriented. Must be highly proficient in Microsoft Office Suite.

• Maintains and protects the confidentiality and security of all information relating to Didlake's business.
• Supports the day-to-day operations of the departments assigned including scheduling taking meeting minutes, and providing administrative support for the departmental project management system.
• Maintains calendars, events, and appointments. Assists with the scheduling and coordination of travel for conferences, training, and other work-related events.
• Maintain correspondence, communication, meeting notes for the departmental workgroup on StarNet.
• Develops, implements, and improves effective office systems including maintenance and organization of filing and archive systems.
• Responsibilities include tracking strategic initiatives, organizing leadership and organizational meetings and initiatives, consistent follow-up on task due dates, and coordinating event participation.
• Generate reports, create presentations, and conduct research.
• Provides administrative support for various Didlake teams and groups.
• Maintains departmental portion of the corporate calendar, corporate action log, and corporate e-library.
• Maintains and tracks departmental project schedules in Smartsheet or other appropriate software.
• Prepares agendas and assists in the preparation of meeting presentations, schedules, and materials.
• Answer, screen, and transfer inbound phone calls.
• Receive and direct visitors and clients as needed.
• Prepares American Express expense reports in Concur.
• Writes routine correspondence, including faxes, letters, and phone messages, and prepares draft responses to incoming correspondence.
• General clerical duties include photocopying, faxing, and mailing.
• Monitor internal and external communications to best assess and prioritize requests and inquiries.
• Develops, organizes, and maintains departmental electronic and hard copy filing systems.
• Processes and responses to requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Open, sort, and distribute incoming correspondence.
• Process and follow up on check requests.
• Acts as backup support to other Executive Assistants.
• Follows up on ETime.
• Prepares departmental reports as requested.
• Authors and updates Standard Operating Procedures related to the responsibilities of the position.
• Orders and maintains supplies and performs other general administrative duties.
• Completes and maintains all Didlake required training.

Didlake, Inc. is a non-profit rehabilitation services organization. At Didlake, creating opportunities that enrich the lives of people with disabilities is our mission. Since 1965, Didlake has served thousands of people with significant disabilities by providing training, job placement, employment opportunities, and day support services. We provide rewarding and purposeful work.

Salary : $69,993